Office Administrator

Jobtailor; Medina (OH); On-site; USD 40,000 - 52,000; Full time

Job summary

Jobtailor seeks an organized Office Administrator to support daily operations in Medina, Ohio. You will handle mail, routing calls, assist visitors, maintain filing systems, prepare shipping docs, and help with accounts payable and inventory control.

Strong MS Office skills and confidentiality are essential. Join a collaborative team where you adapt to new software, generate labels, track order status, and keep financial data secure.

Qualifications

• Experience in office administration with accounting-related responsibilities.
• Proficiency in Microsoft Office applications (Word, Excel, and Outlook).
• Strong verbal and written communication skills.
• Excellent organizational abilities, with the capacity to manage multiple priorities and meet deadlines.
• Problem-solving skills and a sense of urgency.
• High school diploma or equivalent.
• Basic math skills.
• Ability to work collaboratively in a team-oriented environment.

Responsibilities

• Answer and direct incoming phone calls to the appropriate associates
• Greet visitors in a professional manner
• Process, sort, and route incoming and outgoing mail
• Oversee the security fob system
• Maintain organized filing systems
• Handle accounts payable tasks
• Prepare shipping and receiving documentation
• Generate labels using multiple software programs
• Adapt to new computer programs as needed
• Place orders and manage inventory
• Maintain confidentiality of all financial data
• Track shop order status throughout production
• Create and manage spreadsheets
• Type documents and correspondence efficiently
• Answer multi-line phones professionally
• Welcome and assist visitors to the office
• Record and promptly distribute messages
• Document attendance call-ins from associates
• Perform other duties as assigned

Skills

Office administration

Accounts payable

Microsoft Office

Verbal and written communication

Organizational skills

Team collaboration

Problem-solving

Basic math

Education

High School Diploma Or Equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Multi-Line Phone System

Label generation software

Job description

• Answer and direct incoming phone calls to the appropriate associates
• Greet visitors in a professional manner
• Process, sort, and route incoming and outgoing mail
• Oversee the security fob system
• Maintain organized filing systems
• Handle accounts payable tasks
• Prepare shipping and receiving documentation
• Generate labels using multiple software programs
• Adapt to new computer programs as needed
• Place orders and manage inventory
• Maintain confidentiality of all financial data
• Track shop order status throughout production
• Create and manage spreadsheets
• Type documents and correspondence efficiently
• Answer multi-line phones professionally
• Welcome and assist visitors to the office
• Record and promptly distribute messages
• Document attendance call-ins from associates
• Perform other duties as assigned

Requirements

• Previous experience in office administration, including accounting-related responsibilities
• Proficiency in Microsoft Office applications (Word, Excel, and Outlook)
• Strong verbal and written communication skills
• Excellent organizational abilities, with the capacity to manage multiple priorities and meet deadlines
• Problem-solving skills and a sense of urgency
• High school diploma or equivalent
• Basic math skills
• Ability to work collaboratively in a team-oriented environment

Core Competencies

Demonstrates proficiency in office administration and accounting tasks, with strong organizational skills and the ability to manage multiple priorities effectively. Capable of maintaining confidentiality and adapting to new software while providing excellent communication and support in a team-oriented environment.

Highest-signal resume keywords

• Office Administration Experience
• Microsoft Office Proficiency
• Accounts Payable Management
• Strong Verbal And Written Communication
• Organizational Abilities

ATS Optimization Keywords

Hard Skills

• Accounts Payable
• Document Preparation
• Spreadsheet Management
• Mail Processing
• Inventory Management
• Label Generation
• Basic Math Skills

Soft Skills

• Strong Communication Skills
• Problem-Solving Skills
• Organizational Skills
• Team Collaboration

Certifications & Qualifications

• High School Diploma Or Equivalent

Industry Keywords

• Office Administration
• Confidentiality
• Filing Systems
• Shipping And Receiving Documentation

Tools & Technologies

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Multi-Line Phone System