Administrative Assistant III

Jobtailor; Colorado; On-site; USD 50,000 - 65,000; Full time

Job summary

Jobtailor in Colorado seeks an experienced Administrative Assistant to compose, edit, and prepare correspondence, reports, and spreadsheets while maintaining confidential files and supporting department operations. The role requires five years of administrative experience and advanced MS Office skills.

Responsibilities include handling timekeeping, visitor greetings, mail management, budgeting support, and coordinating meetings and travel.

Qualifications

• High school diploma or equivalent required.
• Five years of experience in administrative support services.
• Broad knowledge of department operations and policies.
• Proficiency with word processing, spreadsheet, presentation, graphic, and database applications.
• Attention to detail and strong organizational skills.
• Ability to work independently and manage competing priorities.

Responsibilities

• Compose, design, edit, and prepare correspondence, documents, reports, spreadsheets, graphs, and charts.
• Identify and use computer applications to perform duties effectively.
• Process department timekeeping and employee changes.
• Greet and direct visitors and answer routine telephone inquiries.
• Maintain confidential files, personnel files, reports, corporate documents, and departmental files.
• Receive, sort, redirect, and prioritize incoming mail.
• Direct important matters to appropriate department personnel.
• Order and maintain office supply inventory.
• Provide training to others in area of expertise.
• Design, administer, evaluate, and revise office procedures.
• Assist with preparation and tracking of departmental budgets.
• Prepare and maintain payment processing for outside contractors and vendors.
• Coordinate and initiate departmental meetings and travel arrangements.
• Arrange schedules for management staff.
• Conduct special projects involving research, data collection, analysis, and report development.
• Check data input for accuracy and correct errors.

Skills

Attention to detail

Strong organizational skills

Ability to work independently

Manage competing priorities

Data collection and analysis

Education

High School Diploma or Equivalent

Additional secretarial/administrative coursework

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Job description

• Compose, design, edit, and prepare correspondence, documents, reports, spreadsheets, graphs, and charts
• Identify and use computer applications to perform duties effectively
• Process department timekeeping and employee changes
• Greet and direct visitors and answer routine telephone inquiries
• Maintain confidential files, personnel files, reports, corporate documents, and departmental files
• Receive, sort, redirect, and prioritize incoming mail
• Direct important matters to appropriate department personnel
• Order and maintain office supply inventory
• Provide training to others in area of expertise
• Design, administer, evaluate, and revise office procedures
• Assist with preparation and tracking of departmental budgets
• Prepare and maintain payment processing for outside contractors and vendors
• Coordinate and initiate departmental meetings and travel arrangements
• Arrange schedules for management staff
• Conduct special projects involving research, data collection, analysis, and report development
• Check data input for accuracy and correct errors

Requirements

• High school diploma or equivalent
• Five years of experience in administrative support services
• Broad knowledge of department operations and policies
• Proficiency with word processing, spreadsheet, presentation, graphic, and database applications
• Attention to detail and strong organizational skills
• Ability to work independently and manage competing priorities
• Advanced Microsoft Office proficiency, including Excel, Word, PowerPoint, and Outlook
• Additional secretarial or administrative coursework preferred

Core Competencies

Demonstrates proficiency in administrative support services, including advanced Microsoft Office skills and the ability to manage competing priorities while maintaining attention to detail. Capable of designing and revising office procedures and providing training in areas of expertise.

Highest-signal resume keywords

• Advanced Microsoft Office Proficiency
• Administrative Support Services Experience
• Attention to Detail
• Organizational Skills
• Data Collection and Analysis

ATS Optimization Keywords

Hard Skills

• Word Processing
• Spreadsheet Applications
• Presentation Applications
• Graphic Applications
• Database Applications
• Budget Preparation
• Payment Processing
• Office Procedure Design
• Data Input Accuracy
• Timekeeping Processing

Soft Skills

• Strong Organizational Skills
• Ability to Work Independently
• Manage Competing Priorities

Certifications & Qualifications

• High School Diploma or Equivalent
• Additional Secretarial or Administrative Coursework

Industry Keywords

• Department Operations
• Confidential File Maintenance
• Visitor Management
• Mail Sorting and Prioritization
• Office Supply Inventory Management

Tools & Technologies

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Outlook