Temporary Part-Time Administrative Assistant, Operations Assistant

Jobtailor; Sudbury (MA); On-site; USD 42,000 - 56,000; Full time

Job summary

Jobtailor in Sudbury, MA is seeking an organized Administrative Coordinator to support daily office operations and staff needs. The role handles mail, supplies, and meeting logistics, ensuring a smooth on-site environment.

Candidates bring 2–4 years in administrative roles, proficiency with Microsoft Office, and strong communication. This position offers collaborative team exposure and opportunities to contribute to operations support.

Qualifications

• High school diploma or equivalent required.
• Associate degree or relevant administrative training preferred.
• Two to four years of administrative, office coordination, operations, or customer service experience preferred.
• Experience working with Microsoft Office applications, including Outlook, Word, Teams, and Excel.

Responsibilities

• Manage incoming and outgoing mail.
• Monitor and maintain office supply, kitchen, and inventory levels.
• Maintain organization and cleanliness of kitchen, breakroom, and shared office spaces.
• Support staff with administrative requests and general office needs.
• Coordinate and assist with on-site IT activities.
• Schedule meetings and coordinate on-site logistics as needed.

Skills

Office Coordination

Inventory Management

Microsoft Office

Customer Service

Time Management

Education

High School Diploma

Associate Degree (Preferred)

Tools

Microsoft Outlook

Microsoft Word

Microsoft Teams

Microsoft Excel

Job description

• Manage incoming and outgoing mail
• Monitor and maintain office supply, kitchen, and inventory levels
• Maintain organization and cleanliness of kitchen, breakroom, and shared office spaces
• Support staff with administrative requests and general office needs
• Coordinate and assist with on-site IT activities
• Schedule meetings and coordinate on-site logistics as needed

Requirements

• High school diploma or equivalent required
• Associate degree or relevant administrative training preferred
• Two to four years of administrative, office coordination, operations, or customer service experience preferred
• Experience working with Microsoft Office applications, including Outlook, Word, Teams, and Excel
• Strong organizational and time-management skills
• Excellent interpersonal and customer service abilities
• Effective verbal and written communication skills

Core Competencies

Demonstrates strong organizational and time-management skills while effectively managing administrative tasks and supporting staff needs. Proficient in Microsoft Office applications to facilitate communication and coordination within the office environment.

Highest-signal resume keywords

• Microsoft Office Applications
• Organizational Skills
• Time-Management Skills
• Interpersonal Abilities
• Customer Service Experience

ATS Optimization Keywords

Hard Skills

• Office Coordination
• Administrative Support
• Inventory Management
• Mail Management
• Meeting Scheduling

Soft Skills

• Effective Communication
• Customer Service Skills

Certifications & Qualifications

• High School Diploma
• Associate Degree (Preferred)

Industry Keywords

• Office Management
• Administrative Experience
• Operations Support

Tools & Technologies

• Microsoft Outlook
• Microsoft Word
• Microsoft Teams
• Microsoft Excel