Sr. Administrative Assistant

Pride Health

Milwaukee (WI)

On-site

USD 34,440 - 38,572

Part time

14 days+

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Benefits offered by this job

Comprehensive healthcare coverage

401(k)-retirement savings

Employee discounts with preferred vendors

Job summary

A leading healthcare organization is seeking a Senior Administrative Assistant in Milwaukee, WI, on an 8-week contract. Responsibilities include calendar management, communication drafting, and visitor support. The ideal candidate has at least three years of related experience and strong skills in Microsoft Office. Competitive pay between $25-$28 per hour is offered with the possibility of contract extension.

Qualifications

Minimum of three years of Administrative Assistant experience.
Ability to handle sensitive information with discretion.
Experience in customer service.

Responsibilities

Manage Executive Director's calendar and meeting schedules.
Provide customer service to visitors.
Maintain supply inventory and place orders.
Create metrics and reports for operations.

Skills

Microsoft Office proficiency

Customer service skills

Discretion with sensitive information

Multi-tasking abilities

Quick learning capability

Education

High School diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Adobe Professional

Job description

4 days ago Be among the first 25 applicants

This range is provided by Pride Health. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$25.00/hr - $28.00/hr

Direct message the job poster from Pride Health

Senior Associate Recruiter at Pride Health

Sr. Administrative Assistant

Pride Health is hiring a Senior Administrative Assistant for one of its clients in Wisconsin.

This is an 8-week contract with the Possibility of an extension, offering competitive pay and benefits.

Pay range - $25 - $28 per hour.

Length of assignment – 8 Weeks(Possibility of an extension)

Shift – 1st Shift Monday through Friday

Job Summary

Supports leadership at an Executive Director level with administrative functions including, but not limited to: calendar management, meeting minutes, itineraries, travel accommodations, and drafting leader communications. Creates spreadsheets, reports, presentations, agendas, and correspondence. Uses discretion in handling confidential information, reception of guests, screening of calls, and assistance with special projects. Duties may vary by leader.

Job Duties

Supports an Executive Director with administrative functions, including, but not limited to: calendar management, scheduling conference rooms, area scheduling, agendas, and meeting minutes. Drafts and proofreads leader communications. Schedules leading to itineraries, travel, accommodations, and event planning.
Provides customer service to visitors and guests. Assists with phone support, screens calls, directs calls, supports inquiries, and troubleshoots issues.
Maintains area supplies at the appropriate inventory levels; anticipates future needs; places orders; and verifies receipt of supplies.
Provides leadership with data tracking and reporting for operations in an area (financial, variance, productivity, and quality). Creates metrics, complex data, analysis, billing, budgeting, graphs, and dashboards.
Maintains both physical and electronic records for the area.
Gathers information for leaders by preparing reports, tables, spreadsheets, and presentations.
May assist with billing and budget tracking for an area.
Supports the leader’s operational initiatives for an area. Supports committees with administrative duties as needed.
Uses office equipment; troubleshoots equipment issues and schedules repairs as needed. Operates standard photocopying equipment, collates and assembles documents for distribution.
Coordinates various aspects of the department, such as sorting/delivering mail and email correspondence.
Other duties as assigned.

Requirements

High School diploma or equivalent.
Required Skills & Experience:
A minimum of three (3) years of Administrative Assistant or six (6) years of Secretarial experience.
Ability to use discretion with handling sensitive information.
Competence in the use and knowledge of Microsoft Office products.
Microsoft Office (Word, Excel, Outlook)
Adobe Professional *
Customer service (position will be the face of the department)
Multi-task
Quick learner
Preferred Skills & Experience:
Experience with Learning Management systems.

Pride Global offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors.

Equal Opportunity Employer

As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.

Seniority level