Executive Administrative Assistant

Florida Blue; Jacksonville (FL); On-site; USD 41,000 - 66,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Life insurance

Disability coverage

Retirement plan with employer match

Paid time off & holidays

Wellness program

Job summary

Florida Blue seeks an experienced Executive Administrative Assistant to provide strategic and confidential support to multiple executive leaders. You will manage complex calendars, coordinate meetings, prepare high-quality documents, and handle sensitive correspondence.

The role requires 4+ years of executive support, strong organization, discretion, and the ability to multitask across offices. Flexible hours and opportunities in healthcare/insurance are available within a trusted,

Qualifications

• 4+ years’ experience as an Executive Administrative Assistant or similar role.
• Ability to support several executives simultaneously.
• Experience with Microsoft Office products.
• Strong organizational and communication skills.
• Flexible hours/schedule to meet business needs.
• Healthcare or insurance industry experience is preferred.

Responsibilities

• Provide advanced, diversified and confidential administrative support for executive leaders and staff.
• Receive, screen and handle telephone calls, incoming mail/email, publications and other correspondence, much of which is confidential or sensitive in nature.
• Coordinate conferences and meetings and perform complex calendar management including managing and communicating all meeting logistics and agendas to involved parties.
• Compose and proofread correspondence and produce high-quality materials such as presentations, spreadsheets and reports.
• Manage expense reports, budget and administrative compliance.
• Create and maintain computer and paper-based filing and organization systems.
• Maintain knowledge of organization policies, procedures and resources.
• Complete or participate in special projects as needed.
• Interact effectively with individuals at all levels within and outside of the Company in a professional and confidential manner.
• Anticipate executive needs and proactively resolve operational challenges.

Skills

Executive support

Prioritization

Discretion

Communication

Tools

Microsoft Office

Calendar management tools

Project management software

Event coordination platforms

Job description

We are seeking an experienced Executive Administrative Assistant to provide strategic and confidential support to multiple executive leaders. This role demands exceptional organizational skills, discretion, and the ability to manage competing priorities while maintaining seamless operations across multiple executive offices.

Key Responsibilities:

• Provide advanced, diversified and confidential administrative support for executive leaders and staff.
• Receive, screen and handle telephone calls, incoming mail/email, publications and other correspondence, much of which is confidential or sensitive in nature.
• Coordinate conferences and meetings and perform complex calendar management including managing and communicating all meeting logistics and agendas to involved parties.
• Compose and proofread correspondence and produce high-quality materials such as presentations, spreadsheets and reports.
• Manage expense reports, budget and administrative compliance.
• Create and maintain computer and paper-based filing and organization systems.
• Maintain knowledge of organization policies, procedures and resources.
• Complete or participate in special projects as needed.
• Interact effectively with individuals at all levels within and outside of the Company in a professional and confidential manner.
• Anticipate executive needs and proactively resolve operational challenges.

Key Requirements:

• 4+ years’ experience as an Executive Administrative Assistant or similar role supporting senior leadership.
• Proven ability to support several executives simultaneously.
• Diversified administrative experience, including one or more years of progressively responsible experience.
• Experience working with Microsoft Office products: (indicate Word, Excel or PowerPoint).
• Experience leveraging organizational skills to support management team and client needs, focusing on execution, accuracy and efficiency.
• Manage project timelines, deliverables, and tools (e.g., project management software, event coordination platforms) to support executive priorities and organizational initiatives.
• Must be able to work flexible hours/schedule to meet business needs.

Preferred:

• 10+ years’ experience as an Executive Administrative Assistant or similar role supporting senior leadership.
• Experience in healthcare or insurance industry.
• Experience with executive level strategic planning and business operations.
• Leverage AI tools and automation platforms to streamline administrative workflows and improve efficiency in scheduling, research and document preparation.

General Physical Demands

Sedentary work: Exerting up to 10 pounds of force occasionally to move objects. Jobs are sedentary if traversing activities are required only occasionally.

Physical/Environmental Activities

Must be able to travel to multiple locations for work (i.e. travel to attend meetings, events, conferences). Occasionally

What We Offer:

As a Florida Blue employee, you will be at the heart of GuideWell’s vision – to lead the nation in transforming health through compassionate, connected, and technology-enabled care that delivers personalized value and empowered living.

To support your wellbeing, comprehensive benefits are offered. As an employee, you will have access to:

• Medical, dental, vision, life and global travel health insurance
• Income protection benefits: life insurance, short- and long-term disability programs
• Leave programs to support personal circumstances
• Retirement Savings Plan including employer match
• Paid time off, volunteer time off, 10 holidays and 2 well-being days
• Additional voluntary benefits available
• A comprehensive wellness program

Employee benefits are designed to align with federal and state employment laws. Benefits may vary based on the state in which work is performed. Benefits for intern, part-time and seasonal employees may differ.

To support your financial wellbeing, we offer competitive pay as well as opportunities for incentive or commission compensation. We also conduct regular annual reviews with pay for performance considerations for base pay increases.

Hourly Pay Range: $30 - $48

Typical Hourly Pay Range: $30 - $37

Final pay will be determined with consideration of market competitiveness, internal equity, and the job-related knowledge, skills, training, and experience you bring.

We are an Equal Employment Opportunity employer committed to cultivating a work experience where everyone feels like they belong and can perform at their best in pursuit of our mission. All qualified applicants will receive consideration for employment.