Administrative Business Partner

Pride Health; South San Francisco (CA); On-site; USD 48,216 - 56,481; Full time

Benefits offered by this job

Comprehensive healthcare coverage

401(k) retirement savings

Employee discounts

Life & disability insurance

Job summary

A leading global healthcare company near South San Francisco is seeking an Administrative Business Partner to provide comprehensive administrative support. The ideal candidate will have 5-7 years of administrative experience, preferably in the pharmaceutical or biotechnology industry. Responsibilities include managing confidential communications, scheduling across time zones, and planning internal meetings. The position is onsite, with core business hours Monday to Friday and a pay rate of $35-$41/hr based on experience.

Qualifications

• 5-7 years of administrative, operations or project management experience in the pharma/biotech industry preferred.
• Experience working with senior leaders or management.
• Ability to prioritize and execute tasks independently.

Responsibilities

• Manage complex scheduling in Google Suite.
• Plan large internal meetings and manage logistics.
• Handle confidential communications on behalf of leadership.

Skills

Google Suite proficiency

IT systems knowledge

Strong organizational skills

Ability to multitask

Detail-oriented

Microsoft Office proficiency

Education

BS/BA degree or equivalent experience

Tools

cSuite tools

Microsoft PowerPoint

Microsoft Excel

Microsoft Word

Zoom

Job description

Administrative Business Partner (Hiring for leading global healthcare company focused on pharmaceuticals and diagnostics)

The Engineering Team at Pride Health / Russell Tobin is hiring an Administrative Business Partner for a world-class leading global healthcare company focused on pharmaceuticals and diagnostics near South San Francisco, CA

Responsibilities

• Highly skilled in Google Suite and manage shared team drives and complex scheduling requests, potentially across multiple time zones
• Advanced knowledge of available IT systems (ex: cSuite, virtual collaboration tools)
• Manage relationships with internal and external stakeholders, often with a high level of confidentiality required
• Plan large mid-level, internal meetings (e.g., department meeting, large team/committee)
• Manage scheduling meetings with external business partners. Oversee preparation and post-meeting needs
• Lead the planning & execution of internal meetings requiring webcasting, sophisticated technology, etc.
• Independently lead the planning & execution of complex team offsites (involving multiple locations, days, activities, and/or travel needs)
• Contribute to and assist with agenda and meeting material creation and distribution, flow of offsite events and meetings, etc.
• Attend all internal meetings & assist in notetaking and/or action item follow up
• Draft email communications on behalf of manager, team, department, leader, etc.
• Coordinate collecting and implementing feedback for communications when applicable
• Coordinate certain logistics of moves (space management), closely collaborate with administrative space planning lead
• Manage candidate/interview process (hosting candidate, collecting feedback, preparing hiring/promotion package for review committee, partnering with Talent Acquisition and Hiring Manager throughout the process)
• Manage administrative components and logistics of onboarding (ensure new hires have information for orientation, welcome events, new devices, etc.)
• Manage and plan team building events & workshops
• Keep up to date on available training and organize for team and/or other admins in dept
• Process and manage vendor/speaker engagements, contracts and payments, etc.
• Autonomously maintain department org charts

Required Skills and Qualifications

• An average of 5-7 years related administrative, operations or project management experience (experience gained in pharmaceutical / biotechnology industry is preferred.)
• Experience working with senior leaders/management
• Ability to multitask, prioritize and execute tasks independently. May assist in the coordination of workflow among team members
• Collaborative, initiates and facilitates team development, ensures all relevant or useful information within the team is shared, works with different functions to achieve the best overall outcome
• Ability to handle and exercise judgment and discretion concerning sensitive, confidential, and proprietary information
• Demonstrates accuracy and attention to detail of own and other's work, communicates and ensures standards for accuracy and detail within the team
• Based on breadth of experience, skill and strategic context, making decisions independently and with minimal need of external input/validation
• In depth knowledge of Microsoft Office (PowerPoint, Excel and Word), cSuite Tools (including gMail, gCal, gSheets, gSlides, Trello, gMeet, ZOOM) and able to provide instruction or training to others as needed
• BS/BA degree or equivalent industry experience
• 1 year contract with possibility for extension
• Work requirements: Onsite opportunity in South San Francisco, CA 94080
• Shift: Core hours, regular business hours - Monday through Friday
• Pay rate range: $35-41/hr. depending on experience

Must be authorized to work in the United States.

Pride Health / Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.