Administrative Coordinator

Russell Tobin; Pomona (CA); On-site; USD 54,000 - 66,000; Full time

Job summary

A leading company is seeking a Sr Associate in Sourcing to manage schedules and facilitate documentation. This role requires expertise in project management and communication skills, focusing on the onboarding process and operational support across teams. The position offers a competitive hourly wage commensurate with experience and requires a detail-oriented individual adept at collaborating within a cross-functional environment.

Qualifications

• Strong schedule and project management across varied disciplines.
• Excellent written and verbal communication skills.
• Detail-oriented with strong documentation quality assurance.

Responsibilities

• Schedule management across multiple teams and disciplines.
• Document management (develop, store, and update documentation).
• Provide logistical support: set up meetings, order food, equipment, and supplies.

Skills

Schedule management

Project management

Document management

Statistical reporting

Communication skills

Detail-oriented

Team player

Job description

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Sr Associate - Sourcing @ Russell Tobin | B. Pharma

Job Description

• Schedule management across multiple teams and disciplines
• Document management (develop, store, and update documentation)
• Track attendance and training; report related statistics
• Support the onboarding and offboarding process
• Participate in special projects as assigned by Advisors, Sr. Advisors, and Sr. Project Managers
• Develop and distribute internal and external communications
• Validate program documentation to ensure alignment with quality standards
• Develop and maintain operational processes and procedures
• Collaborate with a cross-functional team of technical experts
• Coordinate with senior-level management
• Provide logistical support: set up meetings, order food, equipment, and supplies
• Maintain inventory of facility issues, report them to the appropriate parties, and track resolution

Required Skills / Attributes

• Strong schedule and project management across varied disciplines
• Proficiency in document management systems and version control
• Experience tracking training, attendance, and compiling statistical reports
• Familiarity with onboarding and offboarding workflows
• Ability to support and manage special projects under direction of senior staff
• Excellent written and verbal communication skills
• Detail-oriented with strong documentation quality assurance
• Proven ability to develop and refine processes and procedures
• Team player with a collaborative mindset
• Comfortable interfacing with senior management
• Operational support experience (e.g., meetings, catering, equipment procurement)
• Organized with facility management awareness and issue tracking

Desired Skills / Attributes (Same as required – reinforces importance)

• All required skills are also considered desirable, emphasizing the need for a well-rounded and proactive individual.

Pay Range $25.73/hr. to $31.80hr

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative, Management, and Customer Service

• Industries

  Office Administration

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