Executive Administrative Assistant

Russell Tobin

Burbank (CA)

Hybrid

USD 38,572 - 48,216

Full time

14 days+

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Benefits offered by this job

Medical Insurance

Vision Insurance

Dental Insurance

401(k) Retirement Savings

Life & Disability Insurance

Employee Assistance Program

Legal Support

Employee Discounts

Accident Insurance

Critical Illness Insurance

Job summary

An established industry player is seeking a dynamic Executive Administrative Assistant to support senior HR leaders in a fast-paced environment. This role involves managing complex schedules, coordinating meetings, and providing essential support to ensure smooth operations. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proactive attitude. Join a team that values creativity and collaboration, where you can make a significant impact behind the scenes and contribute to a culture that brings joy to audiences worldwide.

Qualifications

5+ years supporting Director-level or above in corporate or entertainment.
Excellent written and verbal communication skills required.

Responsibilities

Provide administrative support to senior HR leaders.
Manage complex calendars and coordinate high-volume meetings.
Assist with onboarding and serve as a guide for new employees.

Skills

Administrative Support

Communication Skills

Organizational Skills

Microsoft Office

SAP

SharePoint

Concur

Job description

This range is provided by Russell Tobin. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$28.00/hr - $35.00/hr

Location: Onsite in Burbank, CA (Mon–Thurs) | Remote on Fridays

Pay: $28–$35/hour (W2) | 3-Month Contract

Employment Type: Contract (W2 through Russell Tobin)

Russell Tobin is excited to support a global leader in the media and entertainment industry in hiring an Executive Administrative Assistant to join a dynamic Corporate Human Resources team. This fast-paced and highly visible department supports some of the most creative and strategic minds in the business. If you're a relationship-builder, a calendar ninja, and a master of discretion, this is an opportunity to shine behind the scenes at a company that shapes culture and brings joy to audiences around the world.

In this role, you’ll provide direct administrative support to a Vice President and three Directors, helping manage the day-to-day flow of operations. You'll also collaborate across departments and be the go-to person for everything from travel and meeting logistics to onboarding and team morale.

Key Responsibilities:

Act as the primary administrative support for senior HR leaders
Manage multiple complex calendars with changing priorities
Coordinate high-volume meetings, video calls, and conference rooms
Prepare detailed multi-city travel itineraries with foresight for logistics
Process expense reports and maintain department supplies and purchase orders
Draft internal communications, reports, and summaries
Assist with onboarding and serve as a helpful guide for new employees
Collaborate on event planning, from executive offsites to internal celebrations
Maintain confidentiality in handling sensitive information
Be proactive, professional, and approachable in all internal interactions

What We’re Looking For:

5+ years supporting Director-level or above (corporate or entertainment experience a plus)
Excellent written and verbal communication skills
Strong organizational skills and detail orientation
High proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Experience using SAP, SharePoint, Concur, or similar platforms
Ability to stay composed under pressure and manage shifting priorities
A team-first attitude – ready to partner with other admins and support staff
Someone who asks smart questions, takes initiative, and always follows through

Nice to Haves:

Experience supporting leaders in a large, publicly traded organization
Background in entertainment, media, or HR functions
This position is onsite Monday–Thursday at the Burbank campus; remote on Fridays
Candidates must be based in the greater Los Angeles area and available to work onsite as required

Pride Global offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Seniority level