Junior Executive Assistant

Treasure Coast Hospice; Town of Florida (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

A regional healthcare organization in New York is seeking an experienced executive administrative professional to support the executive team through various administrative duties. The ideal candidate will have strong organizational and communication skills, proficiency in Microsoft Office, and at least two years of related experience. This full-time position requires a positive attitude, attention to detail, and the ability to manage multiple tasks effectively.

Qualifications

• Minimum of two years training or equivalent work experience in administrative services.
• Must possess a Florida driver's license with proof of current auto insurance.

Responsibilities

• Draft and proof-read correspondence (internal and external).
• Schedule appointments and meetings, follow up on responses and attendance.
• Maintain and organize files and records.
• Provide support as needed for administrative tasks.

Skills

Organizational skills

Communication skills

Time management skills

Problem-solving skills

Attention to details

Microsoft Office Suite proficiency

Education

Bachelor's or associate degree in business administration or related field

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Job description

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An experienced executive administrative professional responsible for executive team support through calendar, meeting and project management and various administrative duties.

Qualifications

• Minimum of two years training or equivalent work experience in administrative services
• Bachelor’s or associate degree in business administration or related field preferred
• Proficiency in Microsoft Office Suite, especially Excel, PowerPoint, and Word
• Strong organizational, communication and time management skills including excellent verbal and writing abilities
• Proficient in project management organization
• Ability to work independently and collaboratively in a team environment
• Positive attitude, attention to details, problem-solving skills
• Demonstrated integrity in a professional environment
• Must possess a Florida driver’s license with proof of current auto insurance

Key Result Areas

• Draft and proof-read correspondence (internal and external)
• Schedule appointments and meetings, follow up on responses and attendance
• Schedule and book travel arrangements and itineraries
• Edit and format documents and presentations
• Maintain and organize files and records
• Process and track purchase requests, invoices and expense submissions
• Order office supplies and maintain inventory
• Conduct research and prepare reports upon request
• Provide support as needed, such as preparing meeting requirements, follow-up on tasks (venue, logistics, set-up, etc.)
• Provide additional assistance in various administrative tasks as required, including ad-hoc projects
• Responsible for the administrative support services of the Executive team
• Fulfill all responsibilities related to the success of the strategic plan of the organization, as requested and assigned
• Maintain a high level of urgency, accuracy & confidentiality with customer consciousness and service excellence.
• Participate as an active supporter of the Treasure Health Compliance program, including an emphasis to report, as well as complying with all Federal, State and Local laws as well as the organization’s compliance program.

OSHA Category

Position will be categorized as category III (involves no routine or potential exposure to blood, body fluids/tissues).

Working Conditions

• Typing or otherwise working primarily with fingers rather than with the whole hand as in handling.
• Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.
• The work is required to have close visual acuity such as/preparing and analyzing data and figures; transcribing, viewing a computer terminal; extensive reading.

Additional Information

Incumbent may be required to perform emergency duty before, during and/or beyond normal work hours or days in the event of an emergency, crisis situation or disaster (man-made or natural) including evacuation sites. The person in the position will work in a smoke-free location, and is expected to adhere to all smoking restrictions.

EEO/Drug Free Workplace

EEO/Drug Free Workplace

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative

Industries

Hospitals and Health Care