Office Administrator

cd; Houston (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

cd in Houston, TX is seeking an Office Administrator for a temporary position with potential to become full-time permanent based on business needs and performance. The role supports the Houston office and shop and coordinates with the Canadian Administrator.

Responsibilities include supporting managers, arranging accommodations, handling travel, inventory, AP, PO, timesheets, and policy updates. Strong MS Office skills and good communication are essential; MS Dynamics or ReqLogic is a plus.

Qualifications

• 2+ years of general office administrative experience.
• Industry-related experience preferred but not required.
• Dependable and reliable with attendance.
• Highly motivated with the ability to prioritize workloads and deliver results.
• Positive attitude, accountability and curiosity.
• Outstanding communication, interpersonal & diplomacy skills.
• Willingness to learn and collaborate with a team.
• Excellent communicator.
• Proficient with Word, Excel, PowerPoint, Outlook; comfortable with social media tools.
• Experience with MS Dynamics or ReqLogic is a plus.

Responsibilities

• Supporting managers as needed.
• Arrange crew accommodations for US employees.
• Rental and mileage tracking.
• Inventory management support.
• Accounts payable support.
• Purchase Order support.
• Organizing/maintaining timesheet database and payroll summaries.
• Assisting with ordering promotional items.
• Coordinating conferences and events.
• Welcoming visitors, mail processing and deliveries.
• Office supplies, furniture and equipment maintenance.
• Updating and proofreading policies and manuals.
• Ensuring compliance with company safety rules.
• Representing cd and its values.
• Other duties as assigned.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Social media apps

Communication skills

Team collaboration

Multitasking

Prioritization

Attention to detail

Tools

MS Dynamics

ReqLogic

Job description

JOB TYPE: Temporary / Temp-to-hire

LOCATION: Houston, TX

SCHEDULE: Full-Time

DESCRIPTION

The Office Administrator is a temporary position with the potential to become a full-time, permanent position based on business needs and performance. This role is relied upon to complete a variety of tasks in support of the Houston office and shop and coordinate with the Canadian Administrator.

QUALIFICATION/REQUIREMENTS/EDUCATION

• 2+ years of general office administrative experience.
• Industry-related experiencepreferred but not required.
• Dependable and reliable with attendance.
• Highly motivated with the ability to prioritize workloads and deliver results.
• Positive attitude, high degree of personal accountability and endless curiosity.
• Outstanding communication, interpersonal & diplomacy skills.
• Willingness to learn and ability to work well within a collaborative team.
• Excellent communicator.
• Intermediate proficiency with the following software: Word, Excel, PowerPoint, Outlook and feel comfortable working with Social media applications.
• Experience with MS Dynamics, ReQlogic an asset.

DUTIES AND RESPONSIBILITIES (include the following, however, other duties may apply)

• Supporting managers as needed.
• Arrange crew accommodations for US employees.
• Rental and mileage tracking.
• Inventory management support.
• Accounts payable support.
• Purchase Order support.
• Organizing/maintaining timesheet database and providing biweekly field timesheets summary for payroll.
• Assisting with organizing and ordering promotional items.
• Coordinating and helping with conferences.
• Welcoming visitors, processing mail, and receiving deliveries.
• Ordering and arranging maintenance of office supplies, furniture, and equipment.
• Updating and proof-reading policies and manuals.
• Understanding of and compliance with all company safety rules and policies.
• Representing Opla and its core values.
• Other duties as assigned.