Office Administrator

Caviar & Caviar USA; Fort Lauderdale (FL); On-site; USD 40,000 - 56,000; Full time

Job summary

Caviar & Caviar USA is seeking an organized and detail-oriented Office Administrator to support our daily operations. This role is ideal for someone who is reliable, takes initiative, communicates clearly, and thrives in a fast-paced, multi-tasking environment.

Relevant experience is preferred. The Office Administrator will handle calls, invoicing, filing, and customer order processing while maintaining smooth office operations.

Qualifications

• Experience handling front-desk tasks, messages, and scheduling.
• Proficiency with QuickBooks and invoicing software.
• Strong communication and organizational skills required.

Responsibilities

• Answer and route incoming phone calls; take accurate messages.
• Prepare invoices and manage billing using QuickBooks.
• Organize digital and physical files in accordance with office procedures.
• Manage email correspondence and process customer orders.
• Provide general administrative and ad hoc office support as needed.
• Assist in keeping office operations running smoothly.

Skills

Highly organized

Dependable

Detail-oriented

Multi-tasking

Prioritization

Critical thinking

Problem-solving

Customer service

Interpersonal communication

Tools

QuickBooks

Invoicing software

Microsoft Office

Google Workspace

Job description

Caviar & Caviar USA is seeking an organized and detail-oriented Office Administrator to support our daily operations. This role is ideal for someone who is reliable, takes initiative, communicates clearly, and thrives in a fast-paced, multi-tasking environment. Relevant experience is preferred.

What You’ll Do

• Answer and route incoming phone calls; take accurate messages
• Prepare invoices and manage billing using QuickBooks
• Organize digital and physical files in accordance with office procedures
• Manage email correspondence and process customer orders
• Provide general administrative and ad hoc office support as needed
• Assist in keeping office operations running smoothly

What We’re Looking For

• Highly organized, dependable, and detail-oriented
• Proficiency in Quickbooks and/or invoicing software
• Proficiency in Microsoft Office and Google Workspace
• Strong multi-tasking skills and ability to prioritize effectively
• Strong critical thinking and problem-solving skills
• Experience in customer service; strong interpersonal and communication skills

Why Join Us

• Work with a premium food and luxury goods company
• Professional, collaborative work environment
• Opportunity for growth and expanded responsibility