Office Administrator

Windows Catering Company; Alexandria (VA); On-site; USD 42,000 - 56,000; Full time

Job summary

Windows Catering Company is seeking an Office Administrative Assistant to provide clerical support and assist with financial documentation in our Alexandria, VA office. You will help keep records, process invoices, and coordinate internal communications.

The ideal candidate is organized, discreet, and able to handle confidential information while supporting multiple departments in a fast-paced environment. Proficiency with Excel, Word, and Outlook is required, and bilingual English-Spanish is a

Qualifications

• Previous experience in office administration, clerical support, or a similar role.
• Strong organizational skills and attention to detail.
• Ability to maintain strict confidentiality when handling sensitive information.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Basic understanding of financial records, invoicing, and bookkeeping procedures.
• Strong written and verbal communication skills.
• Ability to multitask, meet deadlines, and work independently.
• Professional demeanor, reliability, and a positive, team-oriented attitude.

Responsibilities

• Provide general clerical and administrative support to office management and leadership.
• Maintain accurate records, spreadsheets, filing systems, and internal documentation.
• Assist with financial paperwork, invoices, expense reports, purchase orders, and data entry.
• Organize and maintain confidential employee, company, and financial information.
• Assist with accounts payable and receivable documentation as directed.
• Answer phones, respond to emails, and coordinate internal communications.
• Support HR, accounting, and operations with administrative projects.
• Review documents for accuracy, completeness, and proper organization.
• Coordinate office supplies, correspondence, and other daily administrative needs.
• Communicate professionally with employees, vendors, and management.

Skills

Office admin

Clerical support

Data entry

Confidentiality

MS Office

Communication

Multitasking

Tools

Excel

Word

Outlook

Job description

Office Administrative Assistant – Clerical & Financial Support

Windows Catering Company

Job Type: Full-Time | On-Site

About Windows Catering

Windows Catering is a premier catering and events company serving the Washington, D.C. metropolitan area for over 40 years. We specialize in exceptional culinary experiences, corporate events, weddings, and high-profile celebrations.

We are seeking a dependable, organized, and detail-oriented Office Administrative Assistant to support our daily office operations, financial documentation, and administrative functions.

The ideal candidate is professional, discreet, comfortable handling confidential information, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Provide general clerical and administrative support to office management and leadership.
• Maintain accurate records, spreadsheets, filing systems, and internal documentation.
• Assist with financial paperwork, invoices, expense reports, purchase orders, and data entry.
• Organize and maintain confidential employee, company, and financial information.
• Assist with accounts payable and receivable documentation as directed.
• Answer phones, respond to emails, and coordinate internal communications.
• Support HR, accounting, and operations with administrative projects.
• Review documents for accuracy, completeness, and proper organization.
• Coordinate office supplies, correspondence, and other daily administrative needs.
• Communicate professionally with employees, vendors, and management.

Qualifications

• Previous experience in office administration, clerical support, or a similar role.
• Strong organizational skills and attention to detail.
• Ability to maintain strict confidentiality when handling sensitive financial, employee, and company information.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Basic understanding of financial records, invoicing, and bookkeeping procedures.
• Strong written and verbal communication skills.
• Ability to multitask, meet deadlines, and work independently.
• Professional demeanor, reliability, and a positive, team-oriented attitude.

Preferred Qualifications

• Bilingual in English and Spanish is a strong plus.
• Previous experience in the food and beverage, catering, restaurant, or hospitality industry.
• Familiarity with payroll, accounting software, or financial reporting.
• Experience supporting multiple departments in a busy office environment.