Office Assistant

Spring-Green Lawn Care of Toledo, OH; Holland (OH); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Flexible schedule

Advancement opportunities

Training and development

Job summary

Spring-Green Lawn Care of Toledo, OH is seeking a detail-oriented Office Assistant to provide administrative support, answer phones, handle customer inquiries, and maintain billing records at our local office.

You will manage calendars, prepare estimates and service contracts, assist with invoicing and payment processing, and support bookkeeping tasks using QuickBooks, with proficiency in Microsoft Office expected.

Qualifications

• Proven experience in an administrative role or similar position.
• Proficiency in Microsoft Office required
• Familiarity with QuickBooks is a plus but not mandatory.
• Strong proofreading skills with attention to detail.
• Excellent calendar management abilities.
• Ability to perform clerical tasks efficiently in a fast-paced environment.
• Strong organizational skills and the ability to prioritize tasks effectively.
• High school diploma or equivalent; additional qualifications in office administration are a plus.

Responsibilities

• Manage front desk responsibilities, including phone calls and inquiries.
• Communicate with customers and provide customer support
• Manage calendars, schedule appointments, and coordinate meetings.
• Prepare lawn measurements, estimates and service contracts as needed.
• Assist with invoicing, payment processing, and record keeping.
• Support bookkeeping tasks using QuickBooks as needed.

Skills

Administrative experience

Calendar management

Organizational skills

Attention to detail

Customer support

Education

High school diploma

Office administration qualifications

Tools

Microsoft Office

QuickBooks

Job description

Benefits:

• Flexible schedule
• Opportunity for advancement
• Training & development

Job Summary

We are seeking a detail-oriented and organized Office Assistant to join our team. The ideal candidate will provide administrative support to ensure efficient operation of the office. This role involves a variety of tasks including answering phones, customer support, invoicing, collecting and processing payments, and maintaining office and billing records. The Office Assistant will work closely with other team members to facilitate communication and enhance productivity.

Duties

• Manage front desk responsibilities, including phone calls and inquiries.
• Communicate with customers and provide customer support
• Manage calendars, schedule appointments, and coordinate meetings.
• Prepare lawn measurements, estimates and service contracts as needed.
• Assist with invoicing, payment processing, and record keeping.
• Support bookkeeping tasks using QuickBooks as needed.

Requirements

• Proven experience in an administrative role or similar position is preferred.
• Proficiency in Microsoft Office required
• Familiarity with QuickBooks is a plus but not mandatory.
• Strong proofreading skills with attention to detail.
• Excellent calendar management abilities.
• Ability to perform clerical tasks efficiently in a fast-paced environment.
• Strong organizational skills and the ability to prioritize tasks effectively.
• High school diploma or equivalent; additional qualifications in office administration are a plus.