Administrative Assistant

The Chamber of Manitowoc County; Manitowoc, Northern (WI, KY); Hybrid; USD 42.000 - 54.000; Vollzeit

Zusammenfassung

The Chamber of Manitowoc County is seeking an Administrative Assistant to support daily operations, streamline office processes, and boost productivity. You will be the first point of contact for clients and visitors, ensuring smooth communication and efficient management of tasks.

Responsibilities include scheduling activities, processing vendor orders, handling accounts payable/receivable, and supporting upper management.

Qualifikationen

• High School degree required.
• Experience with administrative and clerical work.
• Proficiency in Microsoft Office Suite.
• Attention to detail.
• Strong communication skills.
• Approachable and welcoming demeanor when greeting clients and team members.
• Punctual, organized, and dependable.
• Ability to multi-task.

Aufgaben

• Support daily operations and streamline office processes.
• Schedule daily activities and installations.
• Process purchase orders for job costing.
• Track incoming orders and verify order accuracy.
• Serve as first point of contact with clients and visitors.
• Assist accounts payable and accounts receivable processes.
• Provide support for upper management.
• Greet walk-in and call-in customers and direct them appropriately.
• Prepare bank deposits.

Kenntnisse

Communication

Detail orientation

Organizational skills

Multi-tasking

Punctuality

Ausbildung

High School Degree

Tools

Microsoft Office Suite

Jobbeschreibung

We are seeking a personable and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily operations, streamline office processes, and enhance overall productivity. You will be the first point of contact for clients and visitors, ensuring smooth communication and efficient management of office tasks.

Key Responsibilities and Time Allocation:

Operational Support Duties (50-60%):

• Assist in scheduling daily activities and installations
• Process purchase orders for job costing
• Track incoming orders and verify order accuracy
• Act as point of contact with vendor customer service for order concerns
• Greet walk-in and call-in customers and direct them to appropriate team members
• Assist in accounts payable and accounts receivable processes
• Provide support for upper management

Administrative / Bookkeeping Duties (30-40%):

• Greet walk-in and call-in customers and direct them to appropriate team members
• Assist in accounts payable and accounts receivable processes
• Prepare bank deposits
• Provide support for upper management

General Duties and Special Requests (>10%):

• Assist with employee on-boarding and off-boarding
• Other administrative duties as assigned

Additional duties may be available with existing forklift certification or graphic design experience.

Minimum Qualifications & Skills

Required:

• High School Degree
• Experience with administrative and clerical work
• Proficiency in Microsoft Office Suite
• Attention to detail
• Strong communication skills
• Approachable and welcoming demeanor when greeting clients and team members
• Punctual, organized, and dependable
• Ability to multi-task

Preferred:

• Experience with Accounting Software (Sage 50 Accounting a plus)
• Familiarity with accounting principles and HR procedures