Office Administrative Assistant

Jupiter Joe Retirement Advisors; Florida; On-site; USD 21,000 - 26,000; Part time

Job summary

Jupiter Joe Retirement Advisors in Jupiter, Florida seeks a professional, friendly, and dependable part-time Receptionist/Administrative Assistant to be the welcoming first contact for clients and callers. The role offers potential for full-time for the right fit.

The ideal candidate will handle a busy multi-line phone system, greet visitors, support general administrative tasks, and maintain an organized office environment with discretion.

Qualifications

• Experience in a professional office environment.
• Comfort with a busy multi-line phone system.
• Organized, personable, and detail-oriented.
• Ability to maintain confidentiality.

Responsibilities

• Answer and direct incoming calls in a courteous manner.
• Identify call purpose and route to the correct staff.
• Greet clients and visitors, providing a professional first impression.
• Take messages and ensure timely follow-up.
• Assist with general administrative duties and office support.
• Order and maintain office supplies.
• Support staff with client service tasks.
• Prepare documents, mailings, and office materials.
• Maintain an organized reception and shared space.
• Coordinate basic office needs and communicate with vendors.
• Handle confidential client and company information.
• Support the team with additional admin projects.

Skills

Phone handling

Customer service

Organizational skills

Multitasking

Professional appearance

Education

Microsoft Office

Tools

Microsoft Office

Email

Job description

We are a busy, established financial and retirement planning office in Jupiter, Florida, seeking a professional, friendly, and dependable part-time with opportunity for full-time Receptionist/Administrative Assistant to be the welcoming first point of contact for our clients and callers.

The ideal candidate has previous experience working in a professional office environment, is comfortable handling a busy multi-line telephone system, and enjoys helping both clients and coworkers. This is an excellent opportunity for someone who is organized, personable, detail-oriented, and takes pride in providing excellent service.

Responsibilities

• Answer and direct incoming telephone calls in a professional and courteous manner
• Identify the purpose of each call and appropriately route calls to the correct advisor or staff member
• Greet clients and visitors and provide a warm, professional first impression
• Take accurate messages and ensure timely follow-upAssist with general administrative and office support duties
• Order and maintain office supplies and keep inventory organized
• Assist staff with client service and administrative tasks as needed
• Help prepare documents, mailings, and other office materials
• Maintain an organized and professional reception and common office area
• Coordinate basic office needs and communicate with vendors when necessary
• Handle confidential client and company information with discretion
• Support the team with additional administrative projects as needed

Qualifications

• Previous experience as a receptionist, administrative assistant, office coordinator, or in a similar professional office environment
• Strong telephone and customer service skills
• Clear, professional, and friendly communication style
• Comfortable answering multiple incoming calls and determining where calls should be directed
• Excellent organizational and time-management skills
• Strong attention to detail
• Proficient with basic computer programs, email, and Microsoft Office
• Dependable, punctual, and able to work independently
• Professional appearance and demeanor
• Ability to maintain confidentiality and handle sensitive client information appropriately
• Experience in a financial services, professional services, insurance, legal, medical, or similar office is a plus

Schedule

Part-time, with a consistent schedule to be determined based on the needs of the office and the selected candidate. Opportunity for full-time if the right fit for both of us.

We are looking for someone who enjoys being the person who keeps the office organized and running smoothly. The right candidate will be comfortable interacting with clients, answering phones throughout the day, helping coworkers, and switching between tasks as priorities change.

If you are personable, organized, dependable, and have a strong professional telephone presence, we would like to hear from you.

Location: Jupiter, Florida

Position: Part-Time Receptionist/Admin Assistant with Opportunity for Full-Time