Receptionist/Admin Assistant

Boutique Recruiting; Oakbrook Terrace (IL); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

10 paid holidays

10 days PTO to start

Discretionary quarterly bonus up to 10

Job summary

Boutique Recruiting is seeking a polished Receptionist to be the first point of contact for clients, prospects, and visitors at our Oakbrook Terrace office. You will manage a busy front desk, handle calls, greet clients, assist with scheduling, and provide administrative support to the Office Manager.

The ideal candidate communicates professionally with a wide range of people and maintains a warm, patient, and welcoming demeanor in every interaction.

Qualifications

• 2+ years in an office, hospitality, or client-facing role.
• Exceptional phone presence and strong verbal/written communication.
• Polished, professional demeanor with a client-focused mindset.

Responsibilities

• Serve as first point of contact for clients, prospects, and visitors.
• Manage high volume of inbound calls and route callers appropriately.
• Greet clients and assist with scheduling and general administrative tasks.
• Provide day-to-day support to Office Manager and client relations team.
• Navigate challenging client interactions calmly and professionally.
• Support front desk across two office floors with consistent service.

Skills

Telephone etiquette

Verbal communication

Written communication

Customer service

Tools

Microsoft Office

Job description

Position Title: Receptionist

We are seeking a polished, personable, and service-driven Receptionist to serve as a key first point of contact for clients, prospects, and visitors. This highly visible position will manage a busy front desk, handle a high volume of incoming calls, greet clients, assist with scheduling, and provide direct administrative support to the Office Manager.

The ideal candidate is professional, reliable, and confident communicating with a wide range of people while maintaining a warm, patient, and welcoming demeanor in every interaction

Salary Range: $45,000 - $60,000 / Year, DOE

Responsibilities

• Serve as a welcoming and professional first point of contact for clients, prospects, visitors, and callers
• Manage a high volume of inbound calls, appropriately route callers to advisors, and provide friendly outbound appointment reminders as needed
• Greet clients upon arrival and create a polished, comfortable in-office experience
• Assist with client scheduling, appointment coordination, and general administrative needs
• Provide day-to-day administrative support to the Office Manager and broader client relations team
• Professionally navigate occasional challenging or sensitive client interactions while remaining calm and solutions-focused
• Support front desk coverage across two floors of the office while maintaining consistent service standards

Requirements

• 2+ years of professional office, administrative, hospitality, retail, or other relevant client-facing experience
• Exceptional telephone presence with strong verbal and written communication skills
• Warm, personable and professional demeanor with the ability to connect with clients of varying ages and backgrounds
• Strong proficiency with Microsoft Office and confidence learning new technology and software
• Polished, professional presence suited to a client-facing financial services environment
• Reliable, patient, and composed with the ability to manage a fast-paced front desk without becoming overwhelmed
• Collaborative and trainable with a genuine commitment to providing exceptional client service

Benefits

• Health insurance
• 401(k) with a company match
• 10 paid holidays, including your birthday
• 10 days of accrued PTO to start
• Discretionary quarterly bonus of up to 10% of annual salary
• Annual performance reviews and compensation increases
• Comprehensive training and ongoing professional development
• Long-term growth opportunities within operations or the advisor side of the organization

If you are a polished, people-focused professional who takes pride in creating an exceptional client experience and wants to build a long-term career with a growing organization,