Administrative Assistant

LinQ Global Group; Boston (MA); On-site; USD 38,000 - 52,000; Full time

Job summary

LinQ Global Group in Boston seeks a professional Receptionist / Administrative Assistant to be the first point of contact for visitors, clients, and staff. You will greet guests, answer calls, and support daily office operations with a positive, service-oriented attitude.

The ideal candidate is proficient in Microsoft Office, highly organized, and able to manage calendars, mail, and general administrative tasks.

Qualifications

• Experience in receptionist/front desk or administrative support.
• Proficient in Outlook, Word, Excel, PowerPoint.
• Excellent verbal and written communication skills.
• Strong organizational, multitasking, and time management abilities.
• Professional demeanor with exceptional customer service.
• Ability to interact with the public, executives, and internal staff.
• Detail-oriented and able to work independently.

Responsibilities

• Greet visitors, clients, and meeting attendees, directing them to the appropriate office or conference room.
• Answer, screen, respond to, and route incoming telephone calls professionally and efficiently.
• Schedule meetings using Microsoft Outlook, including reserving conference rooms and sending meeting invitations to partners, associates, and guests.
• Maintain conference room calendars and ensure meeting spaces are organized and prepared.
• Receive, sort, scan, distribute, and manage incoming and outgoing mail.
• Perform scanning, copying, printing, and document preparation as requested.
• Purchase, inventory, and maintain office supplies to ensure adequate stock levels.
• Assist with general administrative duties and provide support to office staff as needed.
• Maintain a professional reception area and deliver exceptional customer service to all visitors and callers.
• Support additional office administration projects and special assignments as required.

Skills

Communication skills

Organizational skills

Multitasking

Time management

Customer service

Professional demeanor

Interpersonal with executives

Tools

Microsoft Office Suite

Job description

We are seeking a professional and customer-focused Receptionist / Administrative Assistant to serve as the first point of contact for visitors, clients, and employees. The ideal candidate will possess excellentommunication and organizational skills, be proficient in Microsoft Office, and maintain a positive, service-oriented attitude while supporting daily office operations.

Key Responsibilities

• Greet visitors, clients, and meeting attendees, directing them to the appropriate office or conference room.
• Answer, screen, respond to, and route incoming telephone calls professionally and efficiently.
• Schedule meetings using Microsoft Outlook, including reserving conference rooms and sending meeting invitations to partners, associates, and guests.
• Maintain conference room calendars and ensure meeting spaces are organized and prepared.
• Receive, sort, scan, distribute, and manage incoming and outgoing mail.
• Perform scanning, copying, printing, and document preparation as requested.
• Purchase, inventory, and maintain office supplies to ensure adequate stock levels.
• Assist with general administrative duties and provide support to office staff as needed.
• Maintain a professional reception area and deliver exceptional customer service to all visitors and callers.
• Support additional office administration projects and special assignments as required.
  

Required Qualifications

• Previous experience in a receptionist, front desk, or administrative support role.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
• Excellent verbal and written communication skills.
• Strong organizational, multitasking, and time management abilities.
• Professional demeanor with exceptional customer service skills.
• Ability to interact effectively with the public, executives, and internal staff.
• Detail-oriented with the ability to work independently and prioritize tasks.
  

Preferred Skills

• Experience with office equipment including scanners, copiers, and multi-function printers.
• Experience managing calendars and coordinating meetings.
• Ability to maintain confidentiality and handle sensitive information professionally.

Equal Opportunity Employer, including disabled and veterans.