Office & Admin Leader: Payroll, HR & Operations

NFI Industries; Long Beach (CA); On-site; USD 59,000 - 79,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Prescription drug coverage

401k Plan

Wellness program

Life Insurance

Paid Time Off

Paid Parental Leave

Job summary

NFI Industries in Long Beach, CA is seeking an Office Manager to lead administrative and customer service functions and support Operations Management. The role typically oversees 3–4 accounts or one large account and supervises a small CSR team under the General Manager.

You will manage payroll, AP/AR, month-end close, and HR admin tasks, while ensuring data accuracy, process compliance and high customer satisfaction.

Qualifications

• High School Diploma required; Associates Degree preferred.
• 5+ years of Manager/Supervision experience.
• Experience in Distribution/Fulfillment center preferred.
• MS Office software proficiency.
• Maintain confidentiality.
• KRONOS payroll system experience.
• HR experience preferred.
• Flexible with changing environments.
• Excellent analytical and mathematical skills.
• Excellent oral and written communication skills.
• Bi-lingual Spanish preferred.
• Ability to work irregular hours including nights/weekends.
• Stand/walk up to 10-12 hours; lift up to 50 pounds.

Responsibilities

• Supervise Administrative/CSR staff (3 employees).
• Ensure accurate data entry through training and audits.
• Maintain high customer satisfaction through close communication.
• Identify process improvements by reviewing SOPs.
• Direct/payroll processing and ensure on-time payroll checks.
• Coordinate AP/AR activities per standards.
• Prepare monthly reports and P&L review.
• Assist HR admin tasks and employee data processing.
• Support end-of-month closings and backups.

Skills

Leadership

Communication

Bilingual Spanish

Education

High School Diploma

Associate degree preferred

Tools

KRONOS

MS Office

Job description

NFI Industries in Long Beach, CA is seeking an Office Manager to lead administrative and customer service functions and support Operations Management. The role typically oversees 3–4 accounts or one large account and supervises a small CSR team under the General Manager.

You will manage payroll, AP/AR, month-end close, and HR admin tasks, while ensuring data accuracy, process compliance and high customer satisfaction.