Occupational Health Office Coordinator: Expert Admin Support

0100 Mass General Brigham Incorporated; Boston (MA); On-site; USD 28,000 - 39,000; Full time

Job summary

Mass General Brigham Incorporated's Occupational Health department is hiring an Office Coordinator Administrative Assistant to provide routine administrative and secretarial support under moderate supervision for a department or group. Responsibilities include scheduling, correspondence, spreadsheets, and meeting minutes.

The role is an intermediate-level support position in a busy healthcare setting, requiring strong organization, attention to detail, and the ability to manage multiple

Qualifications

• High school diploma or equivalent is required or a trade/technical/vocational diploma is acceptable.
• Administrative assistant or secretarial experience is not required? (as stated: 2-3 years required)

Responsibilities

• Prepare reports, meeting minutes and correspondence.
• Create and edit documents, spreadsheets and presentations.
• Manage schedules, arrange appointments and itineraries.
• Coordinate meetings, travel, conference calls, and complete expense reports.
• Answer and transfer phone calls.
• Perform transcription and proofreading of literature; prepare department applications.
• Remain knowledgeable of business unit policies.
• May handle sensitive and confidential contacts.
• Complete routine tasks under moderate supervision.
• Perform other duties as assigned.
• Comply with policies and standards.

Skills

Microsoft Office Proficiency

Organizational skills

Calendar coordination

Verbal and written communication

Proofreading and editing

Interpersonal skills

Confidential information handling

Problem solving

Medical terminology familiarity

Education

High School Diploma or Equivalent

Trade/Technical/Vocational Diploma

Related field of study preferred

Tools

Microsoft Office

Job description

Mass General Brigham Incorporated's Occupational Health department is hiring an Office Coordinator Administrative Assistant to provide routine administrative and secretarial support under moderate supervision for a department or group. Responsibilities include scheduling, correspondence, spreadsheets, and meeting minutes.

The role is an intermediate-level support position in a busy healthcare setting, requiring strong organization, attention to detail, and the ability to manage multiple