NYC Office & Executive Support Lead (Part-Time)

Fairweather, LLC; New York (NY); On-site; USD 35,000 - 55,000; Part time

Job summary

Nabla Corporation in New York, NY is seeking a proactive Office Manager / Executive Assistant to maintain our NYC office and support our leadership team. This part-time role (25–30 hours/week) sits within the People team and suits someone who thrives in a fast-paced startup, takes ownership, and makes others more effective.

Responsibilities include office operations, executive calendar management, travel planning, and coordinating onboarding.

Qualifications

• 3+ years of experience in an office management, executive assistant, or operations role—startup or high-growth preferred.
• Exceptional organizational skills and ability to manage multiple priorities simultaneously.
• Strong written and verbal communication; comfortable interfacing with all levels including C-suite.
• Proactive and solutions-oriented; identify problems and fix them without prompting.
• Discretion and sound judgment when handling confidential information.
• AI fluency with Google Workspace; familiarity with Notion, Slack, and expense platforms is a plus.
• Located in or able to commute to NYC office.

Responsibilities

• Serve as the primary point of contact for NYC office operations, ensuring a welcoming and well-organized environment.
• Collaborate with the Global Office Manager in Paris to ensure smooth local operations and compliance.
• Manage vendor relationships (WeWork, catering) and handle supply ordering and inventory.
• Own onboarding and offboarding for office access, equipment setup, and desk assignments.
• Coordinate office-wide events, team lunches, offsites, and ad hoc celebrations.
• Provide calendar management and scheduling support for CEO and COO across time zones.
• Support planning and execution of all-hands meetings, team offsites, and culture programs.
• Book travel and prepare detailed itineraries for leadership.
• Handle expense reporting and reconciliation for supported executives.
• Act as reliable point of contact for internal and external stakeholders.
• Coordinate new hire onboarding logistics (welcome kits, Day 1 schedules).

Skills

Office management

Executive support

Organization

Communication

Discretion

Proactivity

Multitasking

AI proficiency

Tools

Google Workspace

Notion

Slack

Job description

Nabla Corporation in New York, NY is seeking a proactive Office Manager / Executive Assistant to maintain our NYC office and support our leadership team. This part-time role (25–30 hours/week) sits within the People team and suits someone who thrives in a fast-paced startup, takes ownership, and makes others more effective.

Responsibilities include office operations, executive calendar management, travel planning, and coordinating onboarding.