Executive Assistant & NYC Office Ops Lead

GC AI; New York (NY); On-site; USD 130,000 - 150,000; Full time

Job summary

GC AI is seeking an Executive Assistant and Office Administrator in NYC to keep our COO productive and our office running smoothly. This startup role combines strategic support with day-to-day operations in a fast-paced environment, requiring proactive problem-solving and impeccable organization.

You will manage complex calendars, coordinate travel, prep materials, oversee local office operations, and assist with onboarding.

Qualifications

• 5–8 years in administrative or executive support roles.
• Experience supporting a C-level executive.
• Exceptional organizational skills and attention to detail.
• Proactive, autonomous problem solver who works well under pressure.
• Bachelor's degree or equivalent preferred; AI/tech interest a plus.

Responsibilities

• Provide comprehensive support to the COO, including calendar management across time zones.
• Arrange travel, prepare itineraries, and manage expenses.
• Prepare meeting materials and follow up on action items.
• Oversee NYC office operations, vendors, and facilities.
• Support onboarding and new-hire setup in the NYC office.

Skills

Executive support

Calendar management

Travel coordination

Office administration

Stakeholder coordination

Confidentiality

Communication

Education

Bachelor's degree or equivalent

Job description

GC AI is seeking an Executive Assistant and Office Administrator in NYC to keep our COO productive and our office running smoothly. This startup role combines strategic support with day-to-day operations in a fast-paced environment, requiring proactive problem-solving and impeccable organization.

You will manage complex calendars, coordinate travel, prep materials, oversee local office operations, and assist with onboarding.