NYC Office & Workplace Lead — Hands-On & Welcoming

Ballistic Ventures; New York (NY); On-site; USD 60,000 - 95,000; Full time

Benefits offered by this job

Competitive compensation

Health benefits starting day one

401(k) plan

Monthly wellness benefits

Family-building, fertility and hormone

Zip swag and team outings

Job summary

Zip Security in NYC is seeking an Office Manager to shape the energy and experience for our team, new hires, candidates, customers, and visitors. You will keep the space organized, stocked, and running smoothly, coordinating vendors, meals, events, and onboarding needs.

This hands-on, hospitality-minded role rewards organization and a proactive approach in a fast-growing startup, with on-site daily presence to support the team.

Qualifications

• 2-4 years of experience in office management, workplace operations, or office coordination.

Responsibilities

• Own day-to-day operations and the overall experience of the NYC office.
• Keep the office stocked and running smoothly, from snacks and supplies to deliveries and facilities requests.
• Manage vendors and building relationships; coordinate maintenance and services.
• Create a smooth first-day experience for new hires (desk setup, supplies, badges).
• Coordinate team meals, meetings, celebrations, and company events; serve as a friendly point of contact.
• Build simple, repeatable office processes to scale with the team.

Skills

Office management

Communication

Organization

Hospitality mindset

Job description

Zip Security in NYC is seeking an Office Manager to shape the energy and experience for our team, new hires, candidates, customers, and visitors. You will keep the space organized, stocked, and running smoothly, coordinating vendors, meals, events, and onboarding needs.

This hands-on, hospitality-minded role rewards organization and a proactive approach in a fast-growing startup, with on-site daily presence to support the team.