Executive Assistant & Office Operations Lead — NYC

HRB; New York (NY); On-site; USD 100,000 - 120,000; Full time

Job summary

HRB, a boutique life sciences startup in Flatiron, seeks an Executive Assistant/Office Manager to join its New York City team. This catch-all role combines traditional admin duties with broader office operations, HR/onboarding, events, and communications, offering growth as responsibilities expand.

Ideal candidates bring 5+ years of administrative or executive support experience, superb calendar management, travel coordination, and expense reporting, and thrive in a fast-paced, entrepreneurial

Qualifications

• 5+ years of administrative, executive support or office management experience.
• Experience in biotech, life sciences, healthcare, or related environment preferred.
• Strong calendar management, travel coordination, and expense reporting experience.
• Excellent organizational skills and ability to juggle multiple priorities in a fast-paced environment.
• Onsite five days per week in NYC.

Responsibilities

• Provide day-to-day administrative support including complex calendar management, scheduling, travel arrangements, and expense reporting.
• Oversee general office operations and serve as a go-to resource for employees, visitors, vendors, and building management.
• Assist with onboarding and offboarding, employee logistics, and other light HR-related initiatives.
• Coordinate meetings, events, team gatherings, and other internal and external functions.
• Manage and organize documents, files, and presentations.
• Assist with company communications and social media initiatives as needed.
• Liaise with vendors and manage office supplies, inventory, and general workplace needs.
• Support special projects and broader operational initiatives as the organization grows.
• Proactively identify ways to improve processes, organization and efficiency in the office.

Skills

Executive support

Office management

Calendar management

Travel coordination

Written communication

Job description

HRB, a boutique life sciences startup in Flatiron, seeks an Executive Assistant/Office Manager to join its New York City team. This catch-all role combines traditional admin duties with broader office operations, HR/onboarding, events, and communications, offering growth as responsibilities expand.

Ideal candidates bring 5+ years of administrative or executive support experience, superb calendar management, travel coordination, and expense reporting, and thrive in a fast-paced, entrepreneurial