NYC Office Coordinator – Expansion & Facilities

Tate Recruitment; New York (NY); On-site; USD 45,000 - 60,000; Full time

Job summary

Tate Recruitment is recruiting an Office Coordinator for a leading global investment manager in New York City. The role focuses on front-of-house activities, coordinating day-to-day operations and supporting an upcoming office expansion and relocation project.

The ideal candidate will be highly organised, service‑focused and capable of keeping the office running smoothly in a fast-paced environment while liaising with IT, building management and key stakeholders.

Qualifications

• Experience in office coordination or office management.
• Background as an executive assistant is preferred.
• Familiarity with facilities and workplace experience.
• Background in luxury hospitality or 5-star hotels is an asset.

Responsibilities

• Manage reception and visitor experience.
• Coordinate suppliers, vendors and office services.
• Support travel and meeting arrangements.
• Manage office supplies, catering and facilities.
• Assist onboarding for new starters.
• Liaise with building management, IT and stakeholders.
• Support office expansion and relocation projects.
• Assist with internal events and team initiatives.

Skills

Office Coordination

Office Management

Executive Assistant backgrounds

Facilities & Workplace Experience

Luxury Hospitality / 5-Star Hotels

Job description

Tate Recruitment is recruiting an Office Coordinator for a leading global investment manager in New York City. The role focuses on front-of-house activities, coordinating day-to-day operations and supporting an upcoming office expansion and relocation project.

The ideal candidate will be highly organised, service‑focused and capable of keeping the office running smoothly in a fast-paced environment while liaising with IT, building management and key stakeholders.