NYC Office Coordinator: Hands-On Ops & Front Desk

Mondrian Alpha; New York (NY); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive compensation

Job summary

Mondrian Alpha, a global executive search firm with a New York office in Manhattan, is seeking an Office Assistant to keep daily operations running smoothly. You will be the first face staff see, the person vendors call, and will report to the Head of Operations in London.

You’ll manage facilities, coordinate onboarding for new hires, handle mail and deliveries, and support administrative tasks for senior staff. This is a hands-on, collaborative role in a growing team.

Qualifications

• Degree with a 3.2 GPA or higher.
• 1–3 years’ office assistant/administration experience.
• Strong organizational skills and multi-tasking ability.
• Clear, professional communication with staff and external contacts.
• Independent, proactive work style with minimal supervision.

Responsibilities

• Serve as primary contact for NY staff, clients, and vendors.
• Oversee day-to-day office operations, facilities, and vendor coordination.
• Handle incoming calls, mail, and deliveries.
• Support onboarding logistics for new hires (desk setup, access cards, office tours).
• Assist Head of Operations and Partners with administrative tasks and ad hoc projects.

Skills

MS Office

Organizational skills

Communication

Independence

Education

Bachelor’s degree GPA 3.2

Tools

Outlook

Job description

Mondrian Alpha, a global executive search firm with a New York office in Manhattan, is seeking an Office Assistant to keep daily operations running smoothly. You will be the first face staff see, the person vendors call, and will report to the Head of Operations in London.

You’ll manage facilities, coordinate onboarding for new hires, handle mail and deliveries, and support administrative tasks for senior staff. This is a hands-on, collaborative role in a growing team.