Office Coordinator

Tate Recruitment; New York (NY); On-site; USD 45,000 - 60,000; Full time

Job summary

Tate Recruitment is recruiting an Office Coordinator for a leading global investment manager in New York City. The role focuses on front-of-house activities, coordinating day-to-day operations and supporting an upcoming office expansion and relocation project.

The ideal candidate will be highly organised, service‑focused and capable of keeping the office running smoothly in a fast-paced environment while liaising with IT, building management and key stakeholders.

Qualifications

• Experience in office coordination or office management.
• Background as an executive assistant is preferred.
• Familiarity with facilities and workplace experience.
• Background in luxury hospitality or 5-star hotels is an asset.

Responsibilities

• Manage reception and visitor experience.
• Coordinate suppliers, vendors and office services.
• Support travel and meeting arrangements.
• Manage office supplies, catering and facilities.
• Assist onboarding for new starters.
• Liaise with building management, IT and stakeholders.
• Support office expansion and relocation projects.
• Assist with internal events and team initiatives.

Skills

Office Coordination

Office Management

Executive Assistant backgrounds

Facilities & Workplace Experience

Luxury Hospitality / 5-Star Hotels

Job description

A leading global investment manager is seeking an organised and proactive Office Coordinator to become the face of its growing New York office.

This is a brilliant opportunity to join at an exciting stage of growth, supporting day-to-day office operations whilst helping to coordinate an upcoming office expansion and relocation project. The role reports into the Head of Global Facilities and offers genuine progression into Office Management.

What you'll be doing:

• Managing reception and visitor experience
• Coordinating suppliers, vendors and office services
• Supporting travel and meeting arrangements
• Managing office supplies, catering and facilities
• Supporting onboarding for new starters
• Liaising with building management, IT and key stakeholders
• Assisting with office expansion and relocation projects
• Supporting internal events and team initiatives

We're keen to speak with individuals from:

• Office Coordination
• Office Management
• Executive Assistant backgrounds
• Facilities & Workplace Experience
• Luxury Hospitality / 5-Star Hotels

If you're highly organised, service-focused and enjoy being the person who keeps everything running smoothly, we'd love to hear from you.

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