Nursing Department Scheduler — Orchestrate Care Staffing

Ingleside Communities; Mount Horeb (WI); On-site; USD 25,000 - 29,000; Full time

Benefits offered by this job

401k (with company match)

Flexible Spending Accounts (Medical)

Paid Time Off

Tuition Reimbursement

Employee Referral Program

Advance Pay

Employee Assistance Program

Job summary

Ingleside Communities in Mount Horeb, Wisconsin, is seeking a full-time Nursing Department Scheduler to support the Director of Nursing by building and maintaining shift schedules for 25+ staff, ensuring compliance with facility, state, and federal requirements.

The role requires attention to detail, reliable attendance, and strong Microsoft Office skills. The position offers a Monday–Friday, 8:00 am–4:30 pm schedule with a wage of 18.00–21.00 USD per hour plus benefits.

Qualifications

• High School diploma or equivalent preferred.
• Must be 18 years of age.
• At least one year of scheduling experience for more than 25 employees; healthcare scheduling preferred.
• Ability to be accurate, concise, organized and detail oriented.
• Administrative/Microsoft Office product knowledge.

Responsibilities

• Develops and posts work schedules for the nursing department at least two weeks prior to schedule start.
• Works with department managers to get copies of their monthly schedules; coordination of schedules to ensure consistent staffing.
• Update and maintain an accurate daily nursing staff schedule and post appropriately.
• Coordinates with CNA Supervisor on scheduling as needed.
• May assist CNA supervisor in coordinating schedules and times for training and in-services for CNA meetings and tracking of in-service hours.
• Contacts replacement personnel for the nursing department and modifies schedule when required.
• Maintains a current listing of employee contact numbers to ensure ease of contact while filling shifts.
• Coordinates time off requests with the Director of Nursing.
• Notifies Director of Nursing of staffing situations.
• Maintains a record of employees that miss shifts and produces reports.
• Coordinates with the Director of Nursing to secure contract labor when required.
• Willingness to learn and perform other tasks as assigned.
• Must maintain and safeguard entrusted confidential information and all other resident rights.

Skills

Scheduling experience

Detail oriented

Independent decision making

Education

High School diploma or equivalent

Tools

Microsoft Office

Job description

Ingleside Communities in Mount Horeb, Wisconsin, is seeking a full-time Nursing Department Scheduler to support the Director of Nursing by building and maintaining shift schedules for 25+ staff, ensuring compliance with facility, state, and federal requirements.

The role requires attention to detail, reliable attendance, and strong Microsoft Office skills. The position offers a Monday–Friday, 8:00 am–4:30 pm schedule with a wage of 18.00–21.00 USD per hour plus benefits.