Nursing Department Scheduler

Ingleside Communities; Mount Horeb (WI); On-site; USD 25,000 - 29,000; Full time

Benefits offered by this job

401k (with company match)

Flexible Spending Accounts (Medical)

Paid Time Off

Tuition Reimbursement

Employee Referral Program

Advance Pay

Employee Assistance Program

Job summary

Ingleside Communities in Mount Horeb, Wisconsin, is seeking a full-time Nursing Department Scheduler to support the Director of Nursing by building and maintaining shift schedules for 25+ staff, ensuring compliance with facility, state, and federal requirements.

The role requires attention to detail, reliable attendance, and strong Microsoft Office skills. The position offers a Monday–Friday, 8:00 am–4:30 pm schedule with a wage of 18.00–21.00 USD per hour plus benefits.

Qualifications

• High School diploma or equivalent preferred.
• Must be 18 years of age.
• At least one year of scheduling experience for more than 25 employees; healthcare scheduling preferred.
• Ability to be accurate, concise, organized and detail oriented.
• Administrative/Microsoft Office product knowledge.

Responsibilities

• Develops and posts work schedules for the nursing department at least two weeks prior to schedule start.
• Works with department managers to get copies of their monthly schedules; coordination of schedules to ensure consistent staffing.
• Update and maintain an accurate daily nursing staff schedule and post appropriately.
• Coordinates with CNA Supervisor on scheduling as needed.
• May assist CNA supervisor in coordinating schedules and times for training and in-services for CNA meetings and tracking of in-service hours.
• Contacts replacement personnel for the nursing department and modifies schedule when required.
• Maintains a current listing of employee contact numbers to ensure ease of contact while filling shifts.
• Coordinates time off requests with the Director of Nursing.
• Notifies Director of Nursing of staffing situations.
• Maintains a record of employees that miss shifts and produces reports.
• Coordinates with the Director of Nursing to secure contract labor when required.
• Willingness to learn and perform other tasks as assigned.
• Must maintain and safeguard entrusted confidential information and all other resident rights.

Skills

Scheduling experience

Detail oriented

Independent decision making

Education

High School diploma or equivalent

Tools

Microsoft Office

Job description

Ingleside Communities is an 80- bed skilled nursing facility offering short-term rehabilitation and long-term care. We have an opening for a full-timeNursing Department Scheduler. If you are compassionate about caring for the elderly, you want to make a difference in someone's life, then you are exactly the person we're looking to hire. We have a reputation for providing quality care to seniors in Mount Horeb, Dane County and the surrounding communities. To learn more about Ingleside Communities, visit our website at https://inglesidecommunities.orgAs a Nursing Department Scheduler,you will work under the direction of the Director of Nursing. TheNursing Department Scheduler is responsible for scheduling employees in the nursing department to meet facility, state and federal requirements, as well as adjust the schedule as PTO and call‑ins occur, keep the updated schedule posted, communicate any open shifts with staff, post an accurate daily schedule.

Work Schedule for this position:

Monday - Friday, 8:00 am - 4:30 pm

We Offer a Competitive Wage and Benefits that Include:

• $18.00 - $21.00 per hour, depending on experience
• 401k (with company match)
• Flexible Spending Accounts (Medical and Dependent Care)
• Paid Time Off
• Supportive Management Team
• Employee Assistance Program
• Tuition Reimbursement
• Employee Referral Program
• Advance Pay

Qualifications:

• High School diploma or equivalent preferred
• Must be 18 years of age.
• At least one year of scheduling experience, building, and maintaining schedules for more than 25 employees. Healthcare scheduling preferred.
• Ability to be accurate, concise, organized and detail oriented.
• Ability to make independent decisions when circumstances warrant such action, and to deal tactfully with personnel, residents, family members, visitors, and the public.
• Administrative/Microsoft Office product knowledge

Requirements:

• Report to the Director of Nursing on a daily basis regarding scheduling needs.
• Must demonstrate the CORE Values: Do the Right Thing; Foster Positive Relationships; Be Committed; Be Innovative; Be able to Coach, Guide and Lead.
• Must maintain an exceptional attendance record according to employee handbook guidelines.
• Must be reliable and dependable.
• Must have exceptional job knowledge.
• Must have excellent time management skills.
• Must have self-initiative.

Internal Candidates:

No write-ups or attendance issues in the last six months. Must not have any current job probations; Previous reviews must be within the expectations of the facility.

Essential Job Duties, Functions and Responsibilities:

• Develops and posts work schedules for the nursing department at least two weeks prior to schedule start.
• Works with department managers to get copies of their monthly schedules. This position is not responsible for making or maintaining other department schedules but rather the coordination of schedules to ensure consistent staffing.
• Update and maintain an accurate daily nursing staff schedule and posts appropriately.
• Coordinates with CNA Supervisor on scheduling as needed.
• May be asked to assist the CNA supervisor in coordinating schedules and times for training and in-services for CNA meetings and tracking of in-service hours.
• Contacts replacement personnel for the nursing department and modifies schedule when required.
• Maintains a current listing of employee contact numbers to ensure ease of contact while filling shifts.
• Coordinates time off requests with the Director of Nursing
• Notifies Director of Nursing of staffing situations
• Maintains a record of employees that miss shifts and produces reports.
• Coordinates with the Director of Nursing to secure contract labor when required
• Willingness to learn and perform other tasks as assigned.
• Must maintain and safeguard entrusted confidential information and all other resident rights.

What you can expect from us upon our receipt of your application:

• Hiring manager will contact you within 1-2 business days of your application submission
• Complete 1-2 interview(s) and meet with immediate supervisor and mentor
• Upon receiving the job offer, review job description, and complete new-hire tasks and onboarding paperwork (via the Paycor app)
• Receive name badge, keys, and tour of the community
• Receive continuous training from mentor as you continue to provide exceptional care to our residents

Our core values

are based on five pillars: Do the right thing, Foster positive relationships, Be committed, Be innovative, and Coach, guide and lead. We are looking for positive, collaborative team members who show leadership, are respectful, and overflow with integrity, care, and hard work.