Nursing Admin Assistant - Scheduling & Admin Support

University of Southern California; Los Angeles (CA); Hybrid; USD 35,818,000 - 56,482,000; Full time

Job summary

The University of Southern California is seeking an Administrative Assistant in Perioperative Services for the Health Sciences Campus in Los Angeles. This is a full-time, 8-hour day position providing clerical and reception support, meeting scheduling, travel coordination, and file maintenance for the Nursing Administration area.

Responsibilities include typing and proofreading memos, handling calls, maintaining policy documents, taking minutes, coordinating travel, and supporting the Nursing

Qualifications

• High school or equivalent required.
• Prefers specialized/technical training in secretarial science or word processing.
• Three years of secretarial experience, preferably in a health care setting.
• Typing speed of 45–55 words per minute.
• Proficiency with computers and Microsoft Office.

Responsibilities

• Type and proof materials such as correspondence, memos, and reports.
• Edit and disseminate materials appropriately.
• Answer phones, relay messages, and assist callers as needed.
• Maintain Nursing policies and procedures and route updates to committees.
• Take meeting minutes, prepare agendas, and coordinate travel arrangements.
• Support special projects and coordinate travel and expenses.

Skills

Secretarial experience

Communication

Multitasking

Typing 45-55 wpm

MS Office

Education

High school diploma or equivalent

Specialized/technical secretarial training

Tools

Microsoft Office

Job description

The University of Southern California is seeking an Administrative Assistant in Perioperative Services for the Health Sciences Campus in Los Angeles. This is a full-time, 8-hour day position providing clerical and reception support, meeting scheduling, travel coordination, and file maintenance for the Nursing Administration area.

Responsibilities include typing and proofreading memos, handling calls, maintaining policy documents, taking minutes, coordinating travel, and supporting the Nursing