Administrative Assistant - Perioperative Services - Full Time

Keck Medicine of USC; Los Angeles (CA); On-site; USD 36,000 - 56,000; Full time

Job summary

Keck Medicine of USC in Los Angeles, CA seeks an Administrative Assistant in Perioperative Services to provide clerical and reception support to the Nursing Director, ensure accuracy of documentation, and coordinate travel and meetings.

This full-time, non-exempt role handles calendar coordination, filing, confidential records, and collaboration with department leadership to keep perioperative operations running smoothly.

Qualifications

• High school or equivalent is required.
• Specialized/technical training in secretarial science and word processing is preferred.
• Three years of prior secretarial experience, preferably in a health care setting.
• Typing speed of 45-55 words per minute is required.
• Ability to operate a computer terminal and Microsoft Office software programs.
• Ability to communicate clearly, concisely, and accurately with people.
• Ability to organize and manage multiple priorities in a dynamic environment.
• Medical terminology preferred.
• Fire Life Safety Training (LA City) required within 30 days of hire if not already held.

Responsibilities

• Type and proof materials such as correspondence, memos, reports, and charts.
• Edit and disseminate materials appropriately.
• Answer phones, relay information, and assist callers within scope of authority.
• Maintain Nursing Administration records/files and ensure format consistency for committees.
• Coordinate schedules and arrange meetings for the Chief Nursing Officer.
• Provide research and administrative support for special projects.

Skills

Typing 45-55 wpm

Clear communication

Organization & multitasking

Microsoft Office proficiency

Education

High school diploma or equivalent

Secretarial science and word processing training

Tools

Microsoft Office

Job description

Administrative Assistant - Perioperative Services - Full Time 8 Hour Days (Non-Exempt) (Non-Union)

Los Angeles, CA

Category Keck Medicine of USC

Hourly Rate Range $26.00 - $41.28

Departmental Specific Summary

The Nursing Administrative Assistant performs clerical and reception duties that support the functioning of the assigned Nursing Director.

Essential Duties

• Responsible for typing and proofing a variety of materials, e.g., correspondence, memos, reports, charts, grants, etc., as assigned.
• Responsible for editing copying and appropriately disseminating the aforementioned materials.
• Responsible for answering the telephone /screen calls and taking messages or relaying information and assisting callers within scope of authority.
• Maintains Nursing Policies and Procedures; assures are in correct format for committees; ensures routing of P&Ps to administrative and medical staff committees for approvals; assures up to date P&Ps are routed for posting on hospital Intranet.
• Works collaboratively with Chair of Nursing Operations Council in this regard.
• Maintain Nursing Administration records/files as appropriate.
• Ensures accuracy of Daily (DSR) and bi-weekly Kronos for assigned cost centers.
• Responsible for coordinating schedule, including arranging meetings and appointments for Chief Nursing Officer.
• Responsible for providing research and administrative support to special projects, preparing data and follow-up projects as directed.
• Responsible for coordination and confirmation of travel arrangements, including lodging and airline and/or automobile reservations, preparation of travel authorization forms and expense reports as directed.
• Responsible for maintaining security of information: e.g. patient medical records, hospital financial information, salary, staff and legal information in a confidential nature.
• Responsible for processing inquiries from patients, their families, and the general public by assessing the urgency of the situation and suggesting appropriate referrals or informing the appropriate Administrative Representative(s)when the situation warrants his/her attention.
• Takes minutes of various meetings and special events; prepares draft and final agenda; notification of meeting participants; room scheduling; meal arrangements; and other preparations as required by the nature of the event.
• Perform other duties as assigned.

Qualifications

• Req High school or equivalent
• Pref Specialized/technical training Training in secretarial science and word processing.
• Req 3 years Previous secretarial experience, preferably in a health care setting
• Req Typing 45-55 words per minute.
• Req Ability to operate a computer terminal, Microsoft Office software programs.
• Req Ability to communicate clearly, concisely and accurately with people.
• Req Ability to organize and manage multiple priorities with many people in a constantly changing environment.
• Pref Medical terminology preferred.

• Req Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)

Keck Hospital of USC, a 343-bed acute care hospital, provides exceptional and innovative care for complex medical and surgical conditions across a wide range of specialties. The hospital’s world‑renowned physicians deliver compassionate, customized, patient‑centered care and treat the most acutely ill patients with highly innovative techniques and treatment plans. As a leading academic medical center, hundreds of clinical trials are currently taking place at Keck Hospital and its affiliated research institutions, giving patients access to novel and promising therapies that are generally not available elsewhere. Every day at Keck Hospital, physicians, nurses and staff go beyond the science of exceptional medicine to bring patients breakthroughs in the art of caring. Join this world-class team providing highly specialized care, up-to-the-minute research, and innovative clinical trials.

Hourly Rate Range $26.00 - $41.28. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.