Executive Admin Assistant - Nursing Ops

Keck Medicine of USC; Los Angeles (CA); On-site; USD 36,000 - 56,000; Full time

Job summary

Keck Medicine of USC in Los Angeles, CA seeks an Administrative Assistant in Perioperative Services to provide clerical and reception support to the Nursing Director, ensure accuracy of documentation, and coordinate travel and meetings.

This full-time, non-exempt role handles calendar coordination, filing, confidential records, and collaboration with department leadership to keep perioperative operations running smoothly.

Qualifications

• High school or equivalent is required.
• Specialized/technical training in secretarial science and word processing is preferred.
• Three years of prior secretarial experience, preferably in a health care setting.
• Typing speed of 45-55 words per minute is required.
• Ability to operate a computer terminal and Microsoft Office software programs.
• Ability to communicate clearly, concisely, and accurately with people.
• Ability to organize and manage multiple priorities in a dynamic environment.
• Medical terminology preferred.
• Fire Life Safety Training (LA City) required within 30 days of hire if not already held.

Responsibilities

• Type and proof materials such as correspondence, memos, reports, and charts.
• Edit and disseminate materials appropriately.
• Answer phones, relay information, and assist callers within scope of authority.
• Maintain Nursing Administration records/files and ensure format consistency for committees.
• Coordinate schedules and arrange meetings for the Chief Nursing Officer.
• Provide research and administrative support for special projects.

Skills

Typing 45-55 wpm

Clear communication

Organization & multitasking

Microsoft Office proficiency

Education

High school diploma or equivalent

Secretarial science and word processing training

Tools

Microsoft Office

Job description

Keck Medicine of USC in Los Angeles, CA seeks an Administrative Assistant in Perioperative Services to provide clerical and reception support to the Nursing Director, ensure accuracy of documentation, and coordinate travel and meetings.

This full-time, non-exempt role handles calendar coordination, filing, confidential records, and collaboration with department leadership to keep perioperative operations running smoothly.