Notary-Ready Administrative Assistant & Office Ops

Armstrong Teasdale; Kansas City (MO); On-site; USD 40,000 - 52,000; Full time

Job summary

Armstrong Teasdale is seeking an Administrative Assistant to support the Office Manager in daily office operations and provide excellent customer service to guests and staff. You will manage conference center duties, coordinate rooms, and assist with videoconferencing setup.

The role requires a High School Diploma, 1+ year of office experience, and familiarity with Microsoft Office. Notary commission may be required after employment; general clerical tasks and event support are also part of

Qualifications

• High School Diploma or equivalent required.
• Notary license preferred or ability to obtain after employment.
• 1+ year of office experience; 1+ year of office or customer service experience with strong knowledge of Microsoft Office.

Responsibilities

• Oversees conference center and reception duties, greets guests, answers/directs calls, and handles guest needs.
• Schedules conference rooms and supports videoconferencing as AutomATe administrator.
• Maintain/notarize documents as requested and obtain notary commission if needed.
• Process reimbursement requests in AutomATe, checks, and assist with credit card reconciliation.
• Assist with scanning mail, large mailing projects, envelopes/labels, certified mailings, and binder preparation.
• Support timekeepers and practice group assistants with time entry and expense reports; handle overflow clerical tasks.
• Coordinate facilities requests with building management and assist with events and office logistics.

Skills

Customer service

Microsoft Office

Administrative support

Notary public

Education

High School Diploma

Tools

AutomATe

Job description

Armstrong Teasdale is seeking an Administrative Assistant to support the Office Manager in daily office operations and provide excellent customer service to guests and staff. You will manage conference center duties, coordinate rooms, and assist with videoconferencing setup.

The role requires a High School Diploma, 1+ year of office experience, and familiarity with Microsoft Office. Notary commission may be required after employment; general clerical tasks and event support are also part of