Nonprofit Executive Assistant

Scion Staffing, Inc.; Beaverton (OR); Hybrid; USD 36,000 - 41,000; Part time

Benefits offered by this job

Pay: $26–$30 per hour

Flexible Part-Time Schedule: 20–25 hrs

Primarily Remote Work

Meaningful Mission

Variety & Opportunity

Job summary

Scion Staffing, Inc. is seeking a Part-Time Executive Assistant to support the Executive Director across Oregon, Washington, Alaska, and Idaho.

The role combines remote work with required Beaverton onsite visits, about twice per week, and includes coordinating an upcoming office relocation and regional initiatives. The position emphasizes proactive organization, scheduling, and project coordination within a mission-driven environment, offering a flexible part-time schedule and potential for

Qualifications

• Experience providing executive-level administrative support to senior leadership, ideally in nonprofit or mission-driven work.
• Strong organizational, calendar management, communication, and multitasking skills with attention to detail.
• Experience coordinating projects, office operations, relocations, or administrative transitions.
• Proficiency with common office technology, virtual collaboration platforms, and administrative software.

Responsibilities

• Provide comprehensive administrative support to the Executive Director, including scheduling, correspondence, calendar management, and prioritizing executive needs.
• Organize meetings, maintain records, prepare documents, and ensure timely communication across regional leadership and stakeholders.
• Coordinate Beaverton office relocation planning, packing, vendor communication, moving logistics, and office setup.
• Support operational initiatives and special projects, including coordination related to opening a new Portland Tennis Center.
• Visit the Beaverton office approximately twice weekly for mail, onsite tasks, and general support.
• Track deadlines, anticipate leadership needs, and manage competing priorities to ensure smooth day-to-day operations.

Skills

Executive support

Calendar management

Communication

multitasking

Job description

Scion Staffing has been engaged to conduct a search for a Part-Time Executive Assistant for a mission-driven nonprofit organization dedicated to expanding access to recreational programming, community engagement, and regional initiatives throughout the Pacific Northwest. This is a temporary opportunity with potential for extension or temp-to-hire , offering a primarily remote schedule with required onsite visits to Beaverton, OR approximately twice per week.

Position Overview

The Executive Assistant will provide high-level administrative and project coordination support to the Executive Director overseeing operations across Oregon, Washington, Alaska, and Idaho. This position is ideal for a proactive, highly organized professional who enjoys supporting executive leadership while managing multiple priorities in a collaborative, mission-focused environment. In addition to daily executive support, this individual will play an important role in coordinating an upcoming office relocation and supporting exciting regional initiatives.

Perks

• Pay: Earn $26–$30 per hour, with flexibility based on experience.
• Flexible Part-Time Schedule: Enjoy 20–25 hours per week with scheduling flexibility during standard business hours.
• Primarily Remote Work: Work from home while maintaining a connection to the local team through occasional onsite responsibilities.
• Meaningful Mission: Support a nonprofit organization committed to strengthening communities through recreation and accessible programming.
• Variety & Opportunity: Gain exposure to executive leadership, operational projects, and exciting organizational initiatives, with potential for an extended or permanent opportunity.

Responsibilities

• Provide comprehensive administrative support to the Executive Director, including scheduling, correspondence, calendar management, and coordination of executive priorities.
• Organize meetings, maintain records, prepare documents, and ensure timely communication across regional leadership and stakeholders.
• Coordinate the organization's upcoming Beaverton office relocation, assisting with planning, packing, vendor communication, moving logistics, and office setup.
• Support operational initiatives and special projects, including preliminary coordination related to the opening of a new Portland Tennis Center.
• Visit the Beaverton office approximately twice weekly to retrieve mail, manage essential administrative tasks, and assist with onsite needs.
• Track deadlines, anticipate leadership needs, and independently manage competing priorities to ensure smooth day-to-day operations.

Qualifications

• Demonstrated experience providing executive-level administrative support to senior leadership, ideally within a nonprofit or mission-driven organization.
• Strong organizational, calendar management, communication, and multitasking skills with exceptional attention to detail.
• Experience coordinating projects, office operations, relocations, or other administrative transitions.
• Proficiency with common office technology, virtual collaboration platforms, and administrative software.
• Ability to work independently in a remote environment while reliably traveling to Beaverton, OR, for required onsite responsibilities.

Compensation and Benefits

This position offers an hourly pay rate of $26–$30 per hour , depending on experience and qualifications, with flexibility for exceptional candidates. The anticipated schedule is 20–25 hours per week, Monday through Friday, with flexibility between 9:00 a.m. and 5:00 p.m. This is an approximately three-month temporary assignment with the potential for extension or transition into a permanent position based on organizational needs. The role is primarily remote, with required onsite responsibilities in Beaverton, Oregon. Eligibility for benefits through Scion Staffing will be based on applicable assignment terms and plan requirements.

Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class.

We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.

For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records.

We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.