Nonprofit AP Specialist - Precise Vendor Payments

SupportWorks Housing; Richmond (VA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, vision plans

Disability insurance

Life insurance

403b retirement plan with companymatch

PTO including vacation, sick and paidH

Job summary

SupportWorks Housing in Richmond, VA seeks an Accounting Specialist to manage day-to-day vendor invoices, coding to GL accounts, and weekly payment runs. You will work with the Controller to ensure timely, accurate processing and strong vendor relations.

The role requires 2–4 years in accounts payable or general accounting, proficiency in Excel and NetSuite, and nonprofit accounting exposure is a plus. This is a full-time, on-site position with competitive benefits.

Qualifications

• 2 to 4 years of accounts payable or general accounting experience.
• Proficiency in Microsoft Excel and general ledger or accounting software.
• Nonprofit accounting experience a plus.

Responsibilities

• Receive, review, and process vendor invoices, matching to purchase orders and receiving documentation where applicable.
• Code invoices to the correct general ledger accounts, programs, and cost centers.
• Prepare and process weekly payment runs (checks, ACH, and wires) for approval.
• Maintain accurate vendor records, including W-9 collection and 1099 tracking.
• Reconcile vendor statements and resolve discrepancies or payment issues.
• Respond to vendor inquiries in a timely and professional manner.
• Maintain the accounts payable aging report and flag past due items.
• Support month end close by preparing AP accruals and account reconciliations.
• Maintain organized, audit ready documentation for all accounts payable transactions.

Skills

Attention to detail

Vendor management

Communication skills

Time management

Education

Associate's or Bachelor's degree in accounting, business, or related field

Tools

Microsoft Excel

NetSuite

Job description

SupportWorks Housing in Richmond, VA seeks an Accounting Specialist to manage day-to-day vendor invoices, coding to GL accounts, and weekly payment runs. You will work with the Controller to ensure timely, accurate processing and strong vendor relations.

The role requires 2–4 years in accounts payable or general accounting, proficiency in Excel and NetSuite, and nonprofit accounting exposure is a plus. This is a full-time, on-site position with competitive benefits.