Nonprofit Administrative Assistant (Part-Time, 20 hrs)

Phipps; New York (NY); On-site; USD 23,000 - 32,000; Part time

Job summary

Phipps is hiring an on-site, part-time Office Assistant in New York to support the Program Director and Case Managers. You will handle data, documents, and scheduling in a community-focused setting.

The position requires strong organizational and communication skills, with bilingual Spanish preferred. Work hours are Mon–Fri 9:00 a.m. to 1:00 p.m., at $20.00 per hour for 20 hours weekly.

Qualifications

• Minimum high school diploma or equivalent; college preferred.
• Strong organizational and multi-tasking abilities.
• Good communication and interpersonal skills.
• Ability to work with deadlines in a changing environment.

Responsibilities

• Provide on-site general support to Program Director and Case Managers.
• Create and maintain office documents, invoices and data sheets.
• Collect and manage data for reports and records.
• Assist Director in preparing reports and materials.
• Assist with scheduling, coordination and staff meeting prep.
• Maintain supplies inventory, place orders and verify receipts.
• Maintain attendance and incentive logs; support close-outs.
• Perform other tasks as directed by Program Director.

Skills

Organizational skills

Problem-solving

Interpersonal skills

Time management

Written and verbal communication

Bilingual Spanish

Initiative

Education

High School Diploma or HSE

Job description

Phipps is hiring an on-site, part-time Office Assistant in New York to support the Program Director and Case Managers. You will handle data, documents, and scheduling in a community-focused setting.

The position requires strong organizational and communication skills, with bilingual Spanish preferred. Work hours are Mon–Fri 9:00 a.m. to 1:00 p.m., at $20.00 per hour for 20 hours weekly.