Part-Time Program Assistant – Public History Admin (Hybrid)

Remote; New York (NY); Hybrid; USD 49,428,000 - 53,726,000; Part time

Job summary

Careers In Nonprofits is seeking a part-time Program Assistant in New York City (Chelsea) to support administrative tasks in a public charity research organization. The role is hybrid, temporary (~4 months), with approx. 30 hours per week, and an hourly pay of $23.00–$25.00.

The ideal candidate holds an Associate’s degree (Bachelor’s preferred), with strong communication, organization, and MS Office skills. Responsibilities include phone screening, event support, and recordkeeping.

Qualifications

• Associate degree required; Bachelor’s degree in related field preferred.
• Experience in an administrative role.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.

Responsibilities

• Answers and transfers phone calls, screening when necessary.
• Assists with public events (catering orders, set up, etc.).
• Maintains filing systems as assigned.
• Assists Associate Director of Public History with conference-related tasks.
• Maintains a system for recording expenses and the use of petty cash.
• Collects payment information (W9, receipts, invoices, etc.).
• Retrieves information from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Records and distributes minutes or other records for meetings.
• Writes, proofreads, or edits copy related to events and assists in producing related electronic and print communications, especially using the organization's Content Management System and various marketing tools.
• Performs other related duties as assigned.

Skills

Administrative experience

Verbal and written communication

Interpersonal skills

Customer service

MS Office

Organizational skills

Attention to detail

Recordkeeping

Independent work

Filing systems

Education

Associate degree required

Bachelor’s degree preferred

Tools

MS Office Suite

Job description

Careers In Nonprofits is seeking a part-time Program Assistant in New York City (Chelsea) to support administrative tasks in a public charity research organization. The role is hybrid, temporary (~4 months), with approx. 30 hours per week, and an hourly pay of $23.00–$25.00.

The ideal candidate holds an Associate’s degree (Bachelor’s preferred), with strong communication, organization, and MS Office skills. Responsibilities include phone screening, event support, and recordkeeping.