Part-Time Program & Operations Coordinator

NADAP (National Association on Drug Abuse Problems); City of Niagara Falls (NY); On-site; USD 40,000 - 57,000; Part time

Job summary

NADAP in New York City is seeking an Administrative/Program Support professional for on-site duties. This part-time role offers 14 hours per week, Tue and Thu, 9:00 AM – 5:00 PM, at $35.00 per hour, supporting the IPA team and AVP with reporting, databases, and materials management.

You will liaise with external agencies for social media coordination, assist with Canva/Adobe materials, and help with general outreach and daily operations.

Qualifications

• 2+ years in administration, program coordination, operations support.
• Familiarity with AI tools for productivity and workflow improvements.
• Strong organizational skills and attention to detail.
• Proficiency in reporting, database management, and Excel.
• Ability to manage multiple priorities and deadlines.
• Basic to intermediate design skills using Canva or Adobe Creative Suite.
• Willingness to learn and support communications, outreach, and digital marketing.

Responsibilities

• Prepare and distribute weekly and monthly program reports.
• Review Navigator client database and generate complex reports.
• Maintain records, spreadsheets, and program documentation.
• Support Health Insurance team with supplies and inventory.
• Assist with updating flyers, presentations, newsletters using Canva/Adobe.
• Take photos at events and organize marketing content.
• Coordinate with external agencies on social media schedules, materials, and Google Ads Grant.
• Support email marketing via Mailchimp or Constant Contact.
• Perform other administrative and operational duties as assigned.

Skills

Admin experience

AI tools familiarity

Organizational skills

Communication skills

Excel/reporting

Multi-tasking

Design sense

Tools

Canva

Adobe Photoshop

Adobe Illustrator

Adobe InDesign

Adobe Creative Suite

Mailchimp

Constant Contact

Job description

NADAP in New York City is seeking an Administrative/Program Support professional for on-site duties. This part-time role offers 14 hours per week, Tue and Thu, 9:00 AM – 5:00 PM, at $35.00 per hour, supporting the IPA team and AVP with reporting, databases, and materials management.

You will liaise with external agencies for social media coordination, assist with Canva/Adobe materials, and help with general outreach and daily operations.