Night Vault Ops Specialist – Collectibles & Auctions

Fanatics Inc.; Tigard (OR); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

401(k) match

Medical, dental, and vision insurance

Paid time off

Flexible scheduling

Life insurance

Employee assistance program

Fanatics employee discount

Topps.com discount

Job summary

Fanatics Collectibles is seeking an Operations Associate in Tigard, OR to manage intake, curation, and vault logistics for high-value assets. You will work cross-functionally with Imaging, Ingestion, and Logistics to ensure accuracy and timely processing of items moving in and out of the vault.

This hands-on role suits detail‑driven teammates who thrive in fast-paced environments. You will handle asset tagging, archival prep, inventory updates, and assist with auction readiness while maintaining

Qualifications

• Experience in logistics, warehousing, or asset management.
• Strong organizational and multitasking abilities with acute attention to detail.
• Excellent verbal and written communication skills.
• Ability to work independently and collaboratively in a team environment.
• Capable of standing for prolonged periods and lifting/moving objects.

Responsibilities

• Manage intake and curation of collectibles and assets using established formatting standards.
• Review, organize, and archive assets for vault storage.
• Prepare assets for auction listings, including image/video review and replacement.
• Re-sticker archival keys and transfer items between locations as needed.
• Perform pre- and post-authentication processes (imaging, video, review, finalization).
• Support cross-functional operations such as Imaging, Ingestion, and Logistics.
• Process inbound and outbound shipments; manage high volumes of packages and auction fulfillments.
• Prepare, package, and label orders, verifying item serial numbers against inventory.
• Identify and pull inventory items for client fulfillments and auction sales.
• Maintain accurate digital inventory records and ensure storage integrity.
• Collaborate across departments to resolve mis-shipments, rush orders, discrepancies.
• Monitor and update inventory systems to reflect real-time asset status.

Skills

Logistics experience

Warehousing

Inventory management

Attention to detail

Communication skills

Teamwork

Physical stamina

Tools

Inventory management software

Job description

Fanatics Collectibles is seeking an Operations Associate in Tigard, OR to manage intake, curation, and vault logistics for high-value assets. You will work cross-functionally with Imaging, Ingestion, and Logistics to ensure accuracy and timely processing of items moving in and out of the vault.

This hands-on role suits detail‑driven teammates who thrive in fast-paced environments. You will handle asset tagging, archival prep, inventory updates, and assist with auction readiness while maintaining