National Facilities & Contracts Coordinator

Paylocity; Green Bay (WI); On-site; USD 48,000 - 75,000; Full time

Benefits offered by this job

Health benefits

401(k) with company match

Health Savings Account (HSA)

Paid time off & holidays

Employee discounts

Company events & recognition programs

Job summary

BayView Industries of Green Bay is seeking a Facilities Coordinator for our Corporate office. The role coordinates facilities across sites, manages vendors and contracts, and supports contract administration and project activities.

The ideal candidate has an Associate degree or equivalent, 2+ years of facilities coordination experience, and strong skills in Excel and Word. Excellent communication and problem-solving abilities are essential for success.

Qualifications

• Associate’s degree or equivalent relevant experience.
• 2+ years of experience coordinating facilities, projects, vendors, or other operational activities.
• Experience with vendor insurance requirements, certificates of insurance, and risk management.
• Experience with financial processing, including obtaining quotes, processing invoices and payments.
• Experience with contract administration, preferred.
• Proficiency in Microsoft Excel and Word and ability to learn new software.
• Strong organizational and problem-solving skills.
• Ability to work independently with minimal supervision.
• Excellent interpersonal and communication skills.

Responsibilities

• Coordinate facility, equipment, vendor, contractor, and site needs across operational sites.
• Build strong working relationships with Plant Managers to meet facility needs.
• Review lease and contract documents for compliance with terms and third-party requirements.
• Coordinate financial processing for facilities activities (quotes, invoices, payments).
• Respond to inquiries regarding facility needs, facility agreements and service contracts.
• Organize vendors and contractors to support maintenance and equipment needs.
• Maintain the vendor certification program including risk management and COIs.
• Perform routine contract administration duties.
• Assist with preparing and organizing files, documents, and reports.
• Communicate with stakeholders to coordinate facility needs and resolve issues.
• Provide backup support to the corporate team.
• Perform other duties as assigned.

Skills

Associate degree

2+ years experience

Vendor insurance

Financial processing

Contract administration

Excel

Word

Independence

Interpersonal skills

Education

Associate degree or equivalent

Tools

Microsoft Excel

Microsoft Word

Job description

BayView Industries of Green Bay is seeking a Facilities Coordinator for our Corporate office. The role coordinates facilities across sites, manages vendors and contracts, and supports contract administration and project activities.

The ideal candidate has an Associate degree or equivalent, 2+ years of facilities coordination experience, and strong skills in Excel and Word. Excellent communication and problem-solving abilities are essential for success.