Facilities Coordinator

Bay Converting Inc.; Green Bay (WI); Hybrid; USD 48,000 - 75,000; Full time

Benefits offered by this job

Health benefits

401(k) with company match

Health Savings Account (HSA)

Paid time off & holidays

Employee discounts

Company events & recognition programs

Job summary

BayView Industries of Green Bay is seeking a Facilities Coordinator for our Corporate office. The role coordinates facilities across sites, manages vendors and contracts, and supports contract administration and project activities.

The ideal candidate has an Associate degree or equivalent, 2+ years of facilities coordination experience, and strong skills in Excel and Word. Excellent communication and problem-solving abilities are essential for success.

Qualifications

• Associate’s degree or equivalent relevant experience.
• 2+ years of experience coordinating facilities, projects, vendors, or other operational activities.
• Experience with vendor insurance requirements, certificates of insurance, and risk management.
• Experience with financial processing, including obtaining quotes, processing invoices and payments.
• Experience with contract administration, preferred.
• Proficiency in Microsoft Excel and Word and ability to learn new software.
• Strong organizational and problem-solving skills.
• Ability to work independently with minimal supervision.
• Excellent interpersonal and communication skills.

Responsibilities

• Coordinate facility, equipment, vendor, contractor, and site needs across operational sites.
• Build strong working relationships with Plant Managers to meet facility needs.
• Review lease and contract documents for compliance with terms and third-party requirements.
• Coordinate financial processing for facilities activities (quotes, invoices, payments).
• Respond to inquiries regarding facility needs, facility agreements and service contracts.
• Organize vendors and contractors to support maintenance and equipment needs.
• Maintain the vendor certification program including risk management and COIs.
• Perform routine contract administration duties.
• Assist with preparing and organizing files, documents, and reports.
• Communicate with stakeholders to coordinate facility needs and resolve issues.
• Provide backup support to the corporate team.
• Perform other duties as assigned.

Skills

Associate degree

2+ years experience

Vendor insurance

Financial processing

Contract administration

Excel

Word

Independence

Interpersonal skills

Education

Associate degree or equivalent

Tools

Microsoft Excel

Microsoft Word

Job description

Description

BayView Industries of Green Bay is actively looking for a Facilities Coordinator at our Corporate office. The Facilities Coordinator is responsible for coordinating facilities activities across all sites within the Bay Family of Companies. This role supports building and site needs, facilities equipment, vendors, contractors, and service contracts while ensuring activities comply with company policies and legal standards. The Facilities Coordinator also supports contract administration, facility projects, and other facilities-related activities as needed.

Responsibilities

• Coordinate facility, equipment, vendor, contractor, and site needs for operational sites across the country.
• Build strong working relationships with Plant Managers to ensure facility, equipment, and site needs are met.
• Review lease and contract documents to ensure facilities projects and activities comply with the terms of applicable lease agreements and third-party requirements.
• Coordinate financial processing for facilities activities, including obtaining quotes, processing invoices and payments, and maintaining related documentation.
• Respond to inquiries regarding facility needs, facility agreements, service agreements, and new equipment orders, providing support as needed.
• Organize and coordinate vendors and contractors to support facility maintenance, equipment needs, and other facilities related activities.
• Maintain the vendor certification program, including risk management and certificates of insurance.
• Perform routine contract administration duties.
• Assist with the preparation and organization of files, documents, and reports.
• Communicate effectively and efficiently with internal and external stakeholders to coordinate facility needs and resolve facilities, vendor, contractor, and contract-related issues.
• Provide backup support to other members of the corporate team as needed.
• Perform other duties as assigned.

Requirements

Qualifications

• Associate’s degree or equivalent relevant experience.
• 2 or more years of experience coordinating facilities, projects, vendors, contractors, or other operational activities, preferred.
• Experience with vendor insurance requirements, certificates of insurance, and risk management, preferred.
• Previous experience with financial processing, including obtaining quotes, processing invoices and payments, preferred.
• Previous experience with contract administration, preferred.
• Proficiency in Microsoft Excel and Word and ability to learn new software.
• Strong organizational and problem-solving skills.
• Ability to work independently with minimal supervision.
• Excellent interpersonal and communication skills.

Benefits: At The Bay Family of Companies, we believe in taking care of our employees. We offer a comprehensive and competitive benefits package designed to support the health and well-being of our employees & their families.

• Health benefits to include medical, dental and vision insurance. A wellness program with incentives.
• Financial security with a 401(k) with a generous company match, a Health Savings Account option, and life & disability insurance for unexpected events.
• Work-Life balance supported by a generous amount of paid time off and holidays to recharge.
• Additional perks include employee discounts, company events and recognition programs.