Facilities & Fleet Operations Coordinator

BL Companies; Meriden (CT); On-site; USD 55,000 - 75,000; Full time

Job summary

BL Companies is seeking a Facilities Coordinator to oversee day-to-day facility, fleet, and office operations across all locations. You will serve as the primary contact for facility issues, manage vendor coordination, and ensure safe, functional work environments for staff and visitors.

The role requires strong communication, exceptional organization, and the ability to juggle multiple priorities while delivering responsive support.

Qualifications

• The successful candidate is a highly organized problem solver who enjoys working with people, responding to changing priorities, and ensuring operational issues are resolved quickly and effectively.

Responsibilities

• Serve as the primary contact for day-to-day facility requests and operational needs across all office locations.
• Coordinate and resolve facility-related issues including repairs, maintenance requests, furniture needs, office equipment concerns, and workspace changes.
• Respond promptly to facility emergencies and coordinate appropriate vendor support.
• Build strong working relationships with employees, landlords, property managers, and service vendors.
• Ensure offices remain safe, clean, functional, and professional environments for employees and visitors.
• Coordinate day-to-day administration of the company vehicle fleet.
• Manage vehicle assignments, registrations, inspections, maintenance scheduling, fuel card administration, and recordkeeping.
• Coordinate and execute vehicle repairs, maintenance appointments, and replacement activities.
• Maintain accurate fleet records including mileage, service history, insurance information, and vehicle documentation.
• Support employees with fleet-related questions and issues and ensure timely resolution.
• Assist with vehicle deliveries, transfers, and dispositions.
• Coordinate employee workspace moves, office setups, furniture deliveries, and office reconfigurations.
• Support office relocations, renovations, and facility improvement projects.
• Coordinate office access, keys, badges, parking assignments, and related logistics.
• Assist with onboarding and offboarding activities involving office space, equipment, and facility access.
• Maintain facility inventories and coordinate replacement of office equipment and furnishings as needed.
• Coordinate facility service providers including maintenance contractors, cleaners, landscapers, security providers, and specialty vendors.
• Schedule vendor visits and ensure work is completed satisfactorily.
• Obtain quotes for routine work and services when requested.
• Track open work orders and follow up to ensure timely completion.
• Maintain positive, professional relationships with vendors and building management.

Skills

Communication

Customer service

Problem-solving

Organizational skills

Interpersonal skills

Education

Associate's degree preferred

3-5 years facilities coordination

Tools

Microsoft Office

Facility management software

Job description

BL Companies is seeking a Facilities Coordinator to oversee day-to-day facility, fleet, and office operations across all locations. You will serve as the primary contact for facility issues, manage vendor coordination, and ensure safe, functional work environments for staff and visitors.

The role requires strong communication, exceptional organization, and the ability to juggle multiple priorities while delivering responsive support.