Facilities Financial & Administration Coordinator

NACBA; Cleveland (OH); On-site; USD 45,000 - 60,000; Full time

Job summary

NACBA is seeking a Facilities Office Coordinator to serve as a central administrative resource for Campus Planning and Facilities Management. This role includes managing procurement processes, HR workflows, and vendor compliance while ensuring fiscal responsibility.

The ideal candidate has 2-4 years of experience in facilities operations, strong problem-solving skills, and excellent computer literacy. Responsibilities also include maintaining compliance documentation and assisting with financial data management.

Qualifications

• 2-4 years of relevant professional experience in facilities operations or business administration.
• Experience in managing HR workflows and financial data.
• Proficiency in creating financial reports and maintaining compliance.

Responsibilities

• Coordinate procurement and accounts payable lifecycle.
• Administer HR workflows and resolve discrepancies.
• Oversee vendor onboarding and compliance processes.
• Process university utility payments and audit data.
• Serve as administrative liaison and resolve billing issues.

Skills

Computer literacy

Analytical skills

Problem-solving

Attention to detail

Communication skills

Education

High school diploma

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Google Apps

Adobe Acrobat

Enterprise systems (HCM, PeopleSoft Financials)

Job description

NACBA is seeking a Facilities Office Coordinator to serve as a central administrative resource for Campus Planning and Facilities Management. This role includes managing procurement processes, HR workflows, and vendor compliance while ensuring fiscal responsibility.

The ideal candidate has 2-4 years of experience in facilities operations, strong problem-solving skills, and excellent computer literacy. Responsibilities also include maintaining compliance documentation and assisting with financial data management.