Music Touring - Assistant

Global Sports Jobs Limited; Los Angeles (CA); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Eligible for benefits and discretional

Job summary

Creative Artists Agency (CAA) in Los Angeles, CA seeks an on-site Administrative Assistant to support a single Agent within the Music Touring Department. You will manage heavy scheduling, book travel, track contracts, and serve as a primary point of contact for clients and executives.

The ideal candidate has at least 1 year of admin experience in a fast-paced setting, and knowledge of the music industry. Must be detail-oriented, confidential, and capable of multitasking in a busy environment.

Qualifications

• At least 1 year of professional administrative experience supporting an executive in a fast-paced environment.
• At least 1 year of professional experience working in the music industry.
• Ability to anticipate needs and execute time-sensitive matters in a fast-paced environment.
• Ability to multitask and prioritize efficiently.
• Strong organizational and communication skills, both written and verbal.
• Strong attention to detail.
• Strong professional interpersonal skills, with an understanding of the importance of maintaining confidentiality.
• Solutions-oriented.
• Computer literate in Microsoft Outlook, Word, and Excel.

Responsibilities

• Provide direct administrative support to an Agent in the Music Touring Department.
• Maintain heavy scheduling and calendar management.
• Book travel, manage call logs, and prepare expense reports.
• Anticipate agents’ needs and proactively provide support and resources to ensure success.
• Process incoming offers and issue, review, and track contracts.
• Obtain current ticket counts and accurately update spreadsheets.
• Clear radiuses, obtain avails and holds from venues, update itineraries, and settle shows in CAA’s system.
• Serve as point of contact for clients, agents/executives, and other industry connections.

Skills

Executive support

Music industry experience

Scheduling & calendar management

Travel booking

Attention to detail

Confidentiality

Communication

Education

BA/BS from an accredited University

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

About the Role

The role provides administrative support to an Agent within the Music Touring Department. The assistant operates in a fast-paced environment and supports concert booking activity. The ideal candidate is motivated, quick-thinking, and interested in the concert booking space.

Key Responsibilities

• Provide direct administrative support to an Agent in the Music Touring Department.
• Maintain heavy scheduling and calendar management.
• Book travel, manage call logs, and prepare expense reports.
• Anticipate agents’ needs and proactively provide support and resources to ensure success.
• Process incoming offers and issue, review, and track contracts.
• Obtain current ticket counts and accurately update spreadsheets.
• Clear radiuses, obtain avails and holds from venues, update itineraries, and settle shows in CAA’s system.
• Serve as point of contact for clients, agents/executives, and other industry connections.

Required Experience & Qualifications

• At least 1 year of professional administrative experience supporting an executive in a fast-paced environment.
• At least 1 year of professional experience working in the music industry.
• Ability to anticipate needs and execute time-sensitive matters in a fast-paced environment.
• Ability to multitask and prioritize efficiently.
• Ability to work well under pressure and meet tight deadlines.
• Strong organizational and communication skills, both written and verbal.
• Strong attention to detail.
• Strong professional interpersonal skills, with an understanding of the importance of maintaining confidentiality.
• Solutions-oriented.
• Computer literate in Microsoft Outlook, Word, and Excel.

Preferred Skills

• BA/BS from an accredited University or College.
• Interest in the concert booking space.
• Motivated, quick-thinking, and open to working in a fast-paced environment.

Workplace

• On-site in Los Angeles, CA.

Salary

• Base hourly rate range of $20.00–$22.00.
• Wages may vary based upon relevant experience, time in role, business sector, geographic location, and other criteria.

Benefits & Perks

• Eligible for benefits and discretionary bonus.

About the Company

Creative Artists Agency (CAA) is the world’s leading full-service entertainment, media, and sports agency.