Music Touring Administrative Specialist

Global Sports Jobs Limited; Los Angeles (CA); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Eligible for benefits and discretional

Job summary

Creative Artists Agency (CAA) in Los Angeles, CA seeks an on-site Administrative Assistant to support a single Agent within the Music Touring Department. You will manage heavy scheduling, book travel, track contracts, and serve as a primary point of contact for clients and executives.

The ideal candidate has at least 1 year of admin experience in a fast-paced setting, and knowledge of the music industry. Must be detail-oriented, confidential, and capable of multitasking in a busy environment.

Qualifications

• At least 1 year of professional administrative experience supporting an executive in a fast-paced environment.
• At least 1 year of professional experience working in the music industry.
• Ability to anticipate needs and execute time-sensitive matters in a fast-paced environment.
• Ability to multitask and prioritize efficiently.
• Strong organizational and communication skills, both written and verbal.
• Strong attention to detail.
• Strong professional interpersonal skills, with an understanding of the importance of maintaining confidentiality.
• Solutions-oriented.
• Computer literate in Microsoft Outlook, Word, and Excel.

Responsibilities

• Provide direct administrative support to an Agent in the Music Touring Department.
• Maintain heavy scheduling and calendar management.
• Book travel, manage call logs, and prepare expense reports.
• Anticipate agents’ needs and proactively provide support and resources to ensure success.
• Process incoming offers and issue, review, and track contracts.
• Obtain current ticket counts and accurately update spreadsheets.
• Clear radiuses, obtain avails and holds from venues, update itineraries, and settle shows in CAA’s system.
• Serve as point of contact for clients, agents/executives, and other industry connections.

Skills

Executive support

Music industry experience

Scheduling & calendar management

Travel booking

Attention to detail

Confidentiality

Communication

Education

BA/BS from an accredited University

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Creative Artists Agency (CAA) in Los Angeles, CA seeks an on-site Administrative Assistant to support a single Agent within the Music Touring Department. You will manage heavy scheduling, book travel, track contracts, and serve as a primary point of contact for clients and executives.

The ideal candidate has at least 1 year of admin experience in a fast-paced setting, and knowledge of the music industry. Must be detail-oriented, confidential, and capable of multitasking in a busy environment.