Executive Assistant, Music and Comedy Touring

Global Sports Jobs Limited; Nashville (TN); Vor Ort; USD 39.000 - 41.000; Vollzeit

Benefits dieser Stelle

Competitive compensation

Discretionary bonus

Medical insurance

Telemedicine

Paid vacation

Paid holidays

Paid parental leave

Mental health resources

Educational assistance

NICU leave

Zusammenfassung

Creative Artists Agency in Nashville is seeking an Executive Assistant to support a senior leader in the Music and Comedy Touring Department. The role requires highly organized, proactive, diplomatic handling of schedules, travel, and confidential correspondence.

You will manage heavy phone and email, prepare presentations, coordinate meetings, anticipate needs, oversee project work with the executive, and contribute ideas to improve operations while maintaining discretion.

Qualifikationen

• 1+ years providing administrative support to a busy executive.
• Able to maintain organisation and composure in high-pressure, changing priorities.
• Handle confidential matters with discretion and tact.
• Exceptional interpersonal, verbal, and written communication skills.
• Strong follow-through and attention to detail.
• Think ahead to solve for current and future steps in projects.
• Excellent Word, Excel, PowerPoint, and Outlook skills.

Aufgaben

• Manage heavy phone and email correspondence; coordinate meetings and travel.
• Prepare expense reports; create and maintain presentations; handle office tasks.
• Serve as point of contact for colleagues, clients, agents and executives.
• Anticipate executive needs and provide proactive support and resources.
• Oversee project management in partnership with the executive as a self-starter.
• Assist with special projects, research, and information compilation.

Kenntnisse

Administrative support

Organization

Communication

Confidentiality

Microsoft Office

Problem solving

Diplomacy

Ausbildung

BA/BS degree preferred

Tools

Word

Excel

PowerPoint

Outlook

Jobbeschreibung

About the Role

The Executive Assistant provides support to a senior leader within the Music and Comedy Touring Department. In addition to general administrative duties, the role suits someone with an interest in organisational management who can contribute ideas and solutions to deliver exceptional support. The position is based out of the Nashville office. The ideal candidate is highly organised, detail-oriented, proactive, and diplomatic, and is comfortable working with colleagues and executives across all parts of the organisation.

Key Responsibilities

• Manage heavy phone and email correspondence, coordinate meetings and schedules, schedule travel, prepare expense reports, create and maintain presentations, produce correspondence, and carry out general office management tasks.


• Serve as point of contact for colleagues, clients, agents and executives, and other industry connections.


• Anticipate the executive's needs and proactively provide support and resources, thinking not only about the task at hand but what will be needed two or three steps after that.


• Oversee project management in partnership with the executive as a self-starter.


• Assist with special projects, research, and compiling information as needed.


• Uphold a strict level of confidentiality at all times.


• Maintain working knowledge of the music and comedy industries and best practices.

Required Experience & Qualifications

• 1+ years providing administrative support to a busy executive.


• Able to maintain organisation and composure while anticipating needs in high-pressure situations with rapidly changing priorities.


• Handle highly confidential and/or sensitive departmental matters with discretion and tact.


• Exceptional interpersonal, verbal, and written communication skills.


• Strong follow-through and attention to detail.


• Ability to think ahead and solve for current and future steps in problems and projects.


• Excellent Word, Excel, PowerPoint, and Outlook skills.


• Service oriented with a strong desire to pitch in to help team members.


• Excellent judgment with respect to representing CAA to buyers, the business world, and others.

Preferred Skills

• BA/BS from an accredited University or College preferred.

Workplace

• This position is based out of the Nashville office.

Salary

• Nashville, TN: $28.00 - $30.00 per hour (base hourly range).


• Wages may vary based upon factors including, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria.

Benefits & Perks

• Competitive compensation and benefits package for all regular full-time employees.


• Eligible for a discretionary bonus.


• Benefits where the company pays 80%-100% of the cost include medical, basic life and AD&D insurance, and telemedicine.


• Employee assistance and mental health counselling in person, virtually, or through text.


• Paid vacation and holidays.


• Paid sick time.


• Paid parental leave and other paid leaves of absence.


• NICU leave.


• Bereavement resources.


• Adoption benefits.


• Educational assistance.


• Mental health resources.

About the Company

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Founded in 1975 and headquartered in Los Angeles, CAA has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.