Assistant, Music (Future Opportunities)

Global Sports Jobs Limited; Los Angeles (CA); Sur place; USD 46 000 - 47 000; Plein temps

Résumé du poste

MUSIC·TEAM, a leading global agency, is seeking assistants to provide essential administrative support to agents and clients. Responsibilities include managing calls, calendars, updating bios and rider information, and coordinating with accounting on tax and payment data.

Ideal candidates will demonstrate excellent organization, confidentiality, and attention to detail in a fast-paced entertainment environment.

Qualifications

• High level of interpersonal skills to handle varied personalities and sensitive situations.
• Demonstrated poise, tact and confidentiality.
• Excellent attention to detail, ability to prioritize and meet deadlines.
• Computer literacy

Responsabilités

• Manage inbound phone calls on behalf of agent.
• Set and confirm meetings and maintain calendars for agents and internal artist calendar.
• Update client bios, riders and ad mats.
• Maintain accuracy of artist contact record in booking system.
• Coordinate with accounting team to update client tax information and payment information.
• Collect and enter finals; notify accounting to generate statements.
• Perform data entry (offers, ticket counts, finals, deposits, generating contracts, etc.).
• Track contracts, deposits, finals, ticket counts, etc.
• Prepare work visas for clients (immigration itineraries).
• Book agent business travel as necessary
• Submit agent expense reports
• Coordinate with operations team for client on/off boarding
• Take on additional tasks and responsibilities as assigned

Connaissances

Interpersonal skills

Poise and confidentiality

Attention to detail

Computer literacy

Description du poste

About the Role

This is a listing for future Assistant opportunities at MUSIC·TEAM, a leading global agency representing prominent artists across all genres for live performance, touring, brand partnerships, and beyond. Assistants are responsible for performing a variety of administrative tasks to provide support to the agent in client and internal matters. MUSIC·TEAM is part of THE·TEAM, which operates at the epicenter of sports, music and entertainment on a global scale.

Key Responsibilities

• Manage inbound phone calls on behalf of agent
• Set and confirm meetings and maintain calendars for agents and internal artist calendar
• Update client bios, riders and ad mats
• Maintain accuracy of artist contact record in booking system
• Coordinate with accounting team to update client tax information and payment information
• Collect and enter finals; notify accounting to generate statements
• Perform data entry (offers, ticket counts, finals, deposits, generating contracts, etc.)
• Track contracts, deposits, finals, ticket counts, etc.
• Prepare work visas for clients (immigration itineraries)
• Book agent business travel as necessary
• Submit agent expense reports
• Coordinate with operations team for client on/off boarding
• Take on additional tasks and responsibilities as assigned

Required Experience & Qualifications

• High level of interpersonal skills to handle varied personalities and sensitive situations
• Demonstrated poise, tact and confidentiality
• Excellent attention to detail, ability to prioritize and meet deadlines
• Computer literacy

Salary

• Base salary range: $46,500 – $46,500, plus bonus potential.

Actual base salary depends on factors including market dynamics, location and region, experience, specialised skills/training (education), level of responsibility, budgetary considerations, and tenure at the company for current employees.

About the Company

MUSIC·TEAM is a leading global agency representing prominent artists across all genres for live performance, touring, brand partnerships, and beyond, acting as long-term career development strategists who work with artists to expand their reach and deepen their impact around the world. MUSIC·TEAM is part of THE·TEAM, which operates at the epicenter of sports, music and entertainment, serving talent, brands and properties on a global scale, headquartered in Los Angeles with a presence spanning 28 countries and more than 70 cities.