Music and Comedy Touring - Assistant

Global Sports Jobs Limited; Los Angeles (CA); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Eligible for benefits.

Eligible for discretionary bonus.

Job summary

Creative Artists Agency (CAA) is seeking an administrative assistant for future opportunities in the Music Department in Los Angeles. The role provides support to an Agent within the Music and Comedy Touring Department, assisting with the concert booking space and touring client activity in a fast-paced agency environment.

You will handle time-sensitive tasks, organize travel and meetings, prepare reports, and coordinate with departments to ensure timely delivery of materials while maintaining

Qualifications

• At least 1 year of professional administrative experience supporting an executive in a fast-paced environment.
• At least 1 year of professional experience working in the music industry.
• Ability to anticipate needs and execute time-sensitive matters in a fast-paced environment.
• Ability to multitask and prioritise efficiently.
• Strong organisational and communication skills, both written and verbal.
• Strong attention to detail.
• Strong professional interpersonal skills, with an understanding of the importance of maintaining confidentiality.
• Solutions-oriented mindset.
• Proficient with Microsoft Outlook, Word, and Excel.
• Motivated and quick-thinking, able to work in a fast-paced setting.

Responsibilities

• Handle heavy phone volume.
• Coordinate meetings and schedules.
• Prepare expense reports.
• Book travel.
• Produce correspondence.
• Support special projects.
• Organise touring clients' activity, including ticket counts, contract tracking, deposit tracking, releasing of monies, and routing.

Skills

Phone handling

Meeting coordination

Expense reports

Travel booking

Correspondence

Special projects

Touring clients

Organization

Education

BA/BS

Tools

Outlook

Word

Excel

Job description

About the Role

This posting is for future opportunities in the Music Department, providing administrative support to an Agent in the Music and Comedy Touring Department. The role supports the concert booking space and touring client activity within a fast-paced agency environment. Assistants are expected to handle time-sensitive administrative tasks and work collaboratively with the department.

Key Responsibilities

• Handle heavy phone volume.
• Coordinate meetings and schedules.
• Prepare expense reports.
• Book travel.
• Produce correspondence.
• Support special projects.
• Organise touring clients' activity, including ticket counts, contract tracking, deposit tracking, releasing of monies, and routing.

Required Experience & Qualifications

• At least 1 year of professional administrative experience supporting an executive in a fast-paced environment.
• At least 1 year of professional experience working in the music industry.
• Ability to anticipate needs and execute time-sensitive matters in a fast-paced environment.
• Ability to multitask and prioritise efficiently.
• Ability to work well under pressure and meet tight deadlines.
• Strong organisational and communication skills, both written and verbal.
• Strong attention to detail.
• Strong professional interpersonal skills, with an understanding of the importance of maintaining confidentiality.
• Solutions-oriented mindset.
• Computer literate, including Microsoft Outlook, Word, and Excel.
• Motivated, interested in the concert booking space, quick-thinking, and open to working in a fast-paced environment.

Preferred Skills

• BA/BS from an accredited University or College.
• Experience with booking artists.
• Experience working at an agency.

Salary

• Base hourly rate range: $20.00-$22.00 per hour.
• Wages may vary based upon relevant experience, time in role, business sector, and geographic location, among other criteria.

Benefits & Perks

• Eligible for benefits.
• Eligible for discretionary bonus.

About the Company

Creative Artists Agency (CAA) is the worlds leading full service entertainment, media, and sports agency.