Municipal Clerk Assistant & Records Specialist

City of Gladwin; Michigan; On-site; USD 42,000 - 64,000; Full time

Job summary

The City of Gladwin seeks a Deputy Clerk/Office Support Specialist to provide comprehensive administrative support for the City Clerk and office operations. This role combines clerical tasks with recordkeeping and public-facing services, ensuring efficient daily functioning.

Responsibilities include recording secretary duties for meetings, assisting with elections, handling official documents, and responding to inquiries.

Qualifications

• High school diploma or equivalent required.
• Associate or bachelor’s degree preferred in accounting, finance, business, or related field.
• 1–2 years experience in office support or similar administrative functions preferred.
• Familiarity with accounting software and Microsoft Office Suite (Excel, Word, Outlook) is required.
• Must learn election administration processes and laws related to municipal records, FOIA, Open Meetings Act, and parliamentary procedures.
• Must obtain Michigan Certified Election Administrator within 1 year and Certified Municipal Clerk within 3 years; Notary Certificate may be required.

Responsibilities

• Deputy Clerk duties: recording secretary for public meetings, prepare and maintain official records, agendas, and minutes for board or council meetings.
• Prepare monthly warrants for council approval.
• Assist with elections.
• Process and file official documents, resolutions, ordinances, and legal notices.
• Respond to public inquiries and FOIA requests.
• General office and administrative support: organize meetings, prepare reports, handle routine correspondence.
• Maintain organized files and databases for administrative functions.
• Perform other general office tasks and special projects as assigned by office staff.

Education

High school diploma or equivalent

Associate or bachelor’s degree in accounting, finance, business, or related field

State of Michigan Certified Election Administrator certification

Certified Municipal Clerk certification

Notary Certificate

Tools

Microsoft Office Suite (Excel, Word, Outlook)

Job description

The City of Gladwin seeks a Deputy Clerk/Office Support Specialist to provide comprehensive administrative support for the City Clerk and office operations. This role combines clerical tasks with recordkeeping and public-facing services, ensuring efficient daily functioning.

Responsibilities include recording secretary duties for meetings, assisting with elections, handling official documents, and responding to inquiries.