City Clerk Office Coordinator & Records Specialist

City of Tracy; Tracy (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

The City of Tracy is seeking a Deputy City Clerk to support the City Clerk’s Office with agendas, minutes, records, and elections. The role requires discretion, strong organizational skills, and the ability to work independently and with other departments.

The ideal candidate will have experience handling Public Records Act requests, maintaining retention schedules, and coordinating with departments, officials, and the public.

Qualifications

• Equivalent to high school and three years of municipal admin experience.
• Experience supporting City Council, agendas, minutes, and records.
• Knowledge of Public Records Act, FOIA, Brown Act and retention rules.
• Notary certification desirable.

Responsibilities

• Assist in preparing City Council agendas, minutes, and packets.
• Oversee filings, records management, and archival duties.
• Coordinate with departments on elections and public records requests.
• Ensure compliance with PR Act, FOIA, and Brown Act in processes.
• Provide confidential, high-quality customer service to the public.

Skills

Public records requests

Customer service

Communication skills

Interdepartmental coordination

Education

High school + 3 yrs experience

Tools

ARMS

Microsoft Office

Job description

The City of Tracy is seeking a Deputy City Clerk to support the City Clerk’s Office with agendas, minutes, records, and elections. The role requires discretion, strong organizational skills, and the ability to work independently and with other departments.

The ideal candidate will have experience handling Public Records Act requests, maintaining retention schedules, and coordinating with departments, officials, and the public.