Municipal Elections & Records Specialist

City of St Joseph; Grosse Pointe Woods (MI); On-site; USD 55,000 - 60,000; Full time

Job summary

City of St Joseph seeks a Deputy City Clerk to support the City Clerk’s office with elections, recordkeeping, agenda/minutes preparation, and public records coordination. The role emphasizes accuracy, confidentiality, and strong customer service across municipal operations.

Under the City Clerk’s direction, this non-exempt, full-time position requires knowledge of Michigan election law and related statutes, with flexibility to work evenings, weekends, and election days as needed.

Qualifications

• Knowledge of municipal government operations, the organization and functions of municipal departments, and administrative procedures.

Responsibilities

• Assist with municipal elections, maintain official City records, and prepare City Council agendas and minutes.

Skills

Municipal government operations

Laws and regulations interpretation

Election law knowledge (Michigan)

FOIA/OMA/public records

Campaign finance familiarity

Written and verbal communication

Proofreading and recordkeeping

Meeting minutes and official documents

MS Office 365 proficiency

Adobe Acrobat/CivicPlus/BS&A GIS

Election equipment knowledge (QVF/EPB)

Confidentiality and sound judgment

Time management/prioritization

Customer service & problem solving

Evening/weekend flexibility

Tools

MS Office 365 (Word)

SharePoint

Electronic records management systems

Job description

City of St Joseph seeks a Deputy City Clerk to support the City Clerk’s office with elections, recordkeeping, agenda/minutes preparation, and public records coordination. The role emphasizes accuracy, confidentiality, and strong customer service across municipal operations.

Under the City Clerk’s direction, this non-exempt, full-time position requires knowledge of Michigan election law and related statutes, with flexibility to work evenings, weekends, and election days as needed.